Projects & Maintenance Coordinator — Keeps Workflows Moving

Industry 7; City of Brisbane; On-site; AUD 60,000 - 75,000; Full time

Job summary

Industry7 is seeking an organized, proactive administrator to support the Minor Works & Maintenance team and later assist the Design & Construct group. You will handle job coordination, scheduling, contractor liaison and client communications within a collaborative environment.

The role offers growth opportunities as the business expands into additional project and administrative support. A positive, friendly attitude and strong organizational skills are essential.

Qualifications

• Highly organized and proactive in coordinating tasks.
• Confident communication with clients, contractors and internal teams.
• Able to manage multiple priorities with changing deadlines.
• Practical, adaptable and willing to help across areas of the business.

Responsibilities

• Raise, manage and follow up Purchase Orders (POs).
• Coordinate documentation required for invoicing.
• Follow up outstanding POs and client work orders.
• Maintain and update project files and site documentation.
• Collate job reports, scopes and information for internal review.
• Maintain company and project document templates.
• Assist with general administration as required.
• Coordinate basic service and maintenance works scheduling.
• Follow up contractors on availability and completion of works.
• Liaise with clients regarding scheduling and updates.
• Coordinate contractors, suppliers and project requirements.
• Maintain SDS and SWMS documents.
• Schedule staff training and certifications.
• Maintain contractor and supplier records in Safety Champion and systems.
• Coordinate inductions for contractors and staff.
• Manage access to client portals and compliance platforms.
• Keep compliance documentation current.

Skills

Highly organized

Proactive

Client communication

Multi-tasking

Team collaboration

Tools

Safety Champion

Job description

Industry7 is seeking an organized, proactive administrator to support the Minor Works & Maintenance team and later assist the Design & Construct group. You will handle job coordination, scheduling, contractor liaison and client communications within a collaborative environment.

The role offers growth opportunities as the business expands into additional project and administrative support. A positive, friendly attitude and strong organizational skills are essential.