Project Coordinator

Blended Services Group; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Blended Services Group in Melbourne is seeking a Project Coordinator to manage day-to-day coordination and delivery of maintenance and minor works projects. This role blends office duties with on-site attendance for quoting, scoping and delivery.

You will quote, scope and deliver projects efficiently, coordinate internal trades, suppliers and contractors, manage client relationships and track project financials while ensuring safety and quality across a diverse portfolio.

Qualifications

• Minimum 2 years' experience in Project Coordination or a construction administration role including working both on site and in office.
• Skilled in Excel and project coordination software; able to quote, scope, and deliver projects efficiently.
• Valid Australian Driver's Licence and current White/Red Card (desirable).
• Strong communication, problem-solving, and time management skills.
• Self-motivated and able to work independently while collaborating effectively with a team.

Responsibilities

• Assist the Maintenance division with quoting and delivering maintenance, reactive, planned and minor works projects
• Assist with meeting agreed service levels, response times, client KPIs and budget requirements across all assigned works and maintenance activities
• Create, manage and maintain strong client relationships, acting as a point of contact while proactively identifying opportunities for additional work streams and business growth
• Coordinate internal trades, subcontractors, suppliers, contractors and access requirements to ensure works are delivered safely, efficiently, within scope and approved budgets
• Prepare, manage, and follow up quotes with suppliers, contractors, clients and other stakeholders to ensure timely approvals and conversion of opportunities
• Manage project financials including cost control, approvals, invoicing, progress claims, contractor bill approvals and accurate job closure
• Assist with maintaining accurate and timely documentation and reporting, Work in Progress reviews and client reporting to ensure data accuracy
• Monitor and manage client email queries, phone calls, client portals, and incoming maintenance requests, ensuring all communications and actions are responded to
• Monitor contractor capacity and availability, including sourcing new contractors when required
• Escalate risks, delays, compliance concerns or operational issues to the Maintenance and Minor Works Manager

Skills

Strong communication

Time management

Problem-solving

Team collaboration

Tools

Excel

Project coordination software

Job description

At Blended Services Group, we bring together scale, precision and service excellence to deliver trade and construction solutions that go beyond expectations. With decades of experience across multiple industry sectors, we’ve refined a delivery model that prioritises both performance and partnership - because great outcomes start with great relationships.

We understand that on-the-ground services are just one part of the picture. What truly sets us apart is our customer-first mindset, our investment in people and a culture built on trust and safety. This approach enables us to manage high-volume trade delivery with the precision and reliability our clients count on.

What we are looking for:

Due to company growth, we are seeking a Project Coordinator to join us on a full-time basis. This is a great opportunity for a proactive individual to be responsible for the day-to-day coordination and delivery of allocated maintenance and minor works projects. This role involves a combination of office based and site-based work, with regular site attendance required for quoting, project scoping and delivery requirements. Reporting to the Maintenance and Minor Works Manager, the primary responsibilities of the role are to:

• Assist the Maintenance division with quoting and delivering maintenance, reactive, planned and minor works projects
• Assist with meeting agreed service levels, response times, client KPIs and budget requirements across all assigned works and maintenance activities
• Create, manage and maintain strong client relationships, acting as a point of contact while proactively identifying opportunities for additional work streams and business growth
• Coordinate internal trades, subcontractors, suppliers, contractors and access requirements to ensure works are delivered safely, efficiently, within scope and approved budgets
• Prepare, manage, and follow up quotes with suppliers, contractors, clients and other stakeholders to ensure timely approvals and conversion of opportunities
• Manage project financials including cost control, approvals, invoicing, progress claims, contractor bill approvals and accurate job closure
• Assist with maintaining accurate and timely documentation and reporting, Work in Progress reviews and client reporting to ensure data accuracy
• Monitor and manage client email queries, phone calls, client portals, and incoming maintenance requests, ensuring all communications and actions are responded to
• Monitor contractor capacity and availability, including sourcing new contractors when required
• Escalate risks, delays, compliance concerns or operational issues to the Maintenance and Minor Works Manager

About You

Minimum 2 years' experience in Project Coordination or a construction administration role including working both on site and in office.

Skilled in Excel and project coordination software; able to quote, scope, and deliver projects efficiently.

Valid Australian Driver's Licence and current White/Red Card (desirable)

Strong communication, problem-solving, and time management skills.

Self-motivated and able to work independently while collaborating effectively with a team.

Why Join Blended Services Group

• Competitive pay and clear career progression opportunities.
• Exposure to a diverse range of construction projects across multiple sectors.
• Supportive, team-oriented environment with a focus on safety and quality.
• Work with a leading organisation delivering projects for a wide range of clients, including government, commercial, and private sectors.