Project Support & Secretariat Specialist

Smarthink; Canberra; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Professional development opportunities

Job summary

Blacktree Technology is seeking an experienced Project Support Officer to join our Canberra team on a permanent basis. The role combines project administration, risk management and stakeholder coordination across local offices and the Perth head office.

Key duties include drafting and maintaining project documentation, supporting risk workshops, and assisting with reporting, budgeting and procurement. The ideal candidate has 2–3 years in a similar role, strong MS Office skills, and excellent

Qualifications

• Minimum of 2-3 years’ experience in a similar role with relevant industry experience.
• Understanding of Project Management methodology and basic project administration tools (MS Office, MS Project).
• Ability to work autonomously with minimal supervision.
• Strong written and verbal communication skills and ability to work in a team.
• Australian citizenship and eligibility to obtain Defence clearance.

Responsibilities

• Coordinate and support the scoping, planning, development/drafting, update, maintenance and delivery of project administration documentation.
• Support risk management activities and processes, including risk workshops and tracking treatments/controls.
• Support project reporting, forecasting, budget control, procurement as required.
• Engage internal and external stakeholders through clear communication and proactive issue resolution.
• Coordinate site access and meetings; undertake secretariat duties including minutes and action follow-ups.
• Develop and maintain information repositories such as databases, registers and logs.

Skills

Project Coordination

Stakeholder communication

Risk management

Data analysis

Documentation drafting

Team collaboration

Time management

Autonomy

Tools

Microsoft Office

Microsoft Project

Open Plan

Visio

OpenKM

Objective

Trim

Job description

Blacktree Technology is seeking an experienced Project Support Officer to join our Canberra team on a permanent basis. The role combines project administration, risk management and stakeholder coordination across local offices and the Perth head office.

Key duties include drafting and maintaining project documentation, supporting risk workshops, and assisting with reporting, budgeting and procurement. The ideal candidate has 2–3 years in a similar role, strong MS Office skills, and excellent