Project Support Officer

Smarthink; Canberra; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Professional development opportunities

Job summary

Blacktree Technology is seeking an experienced Project Support Officer to join our Canberra team on a permanent basis. The role combines project administration, risk management and stakeholder coordination across local offices and the Perth head office.

Key duties include drafting and maintaining project documentation, supporting risk workshops, and assisting with reporting, budgeting and procurement. The ideal candidate has 2–3 years in a similar role, strong MS Office skills, and excellent

Qualifications

• Minimum of 2-3 years’ experience in a similar role with relevant industry experience.
• Understanding of Project Management methodology and basic project administration tools (MS Office, MS Project).
• Ability to work autonomously with minimal supervision.
• Strong written and verbal communication skills and ability to work in a team.
• Australian citizenship and eligibility to obtain Defence clearance.

Responsibilities

• Coordinate and support the scoping, planning, development/drafting, update, maintenance and delivery of project administration documentation.
• Support risk management activities and processes, including risk workshops and tracking treatments/controls.
• Support project reporting, forecasting, budget control, procurement as required.
• Engage internal and external stakeholders through clear communication and proactive issue resolution.
• Coordinate site access and meetings; undertake secretariat duties including minutes and action follow-ups.
• Develop and maintain information repositories such as databases, registers and logs.

Skills

Project Coordination

Stakeholder communication

Risk management

Data analysis

Documentation drafting

Team collaboration

Time management

Autonomy

Tools

Microsoft Office

Microsoft Project

Open Plan

Visio

OpenKM

Objective

Trim

Job description

• -Ongoing professional and career development opportunities.

About the Role

An exciting opportunity has arisen for an experienced Project Support Officer to join the Canberra based Blacktree Technology team on a permanent basis.While the role is advertised as being based at our Canberra Office, there is also the opportunity for it to be based at our Head Office in Perth.

Blacktree Technology is an innovative solutions integrator working with leading edge radio and satellite communications technology to connect people and organisations across the globe. Blacktree’s expertise covers all RF bands and technologies from HF, through to Commercial & Defence UHF, Satellite and Microwave.

With the aim of providing excellent coordination and administrative support to Blacktree offices, programs, and projects, the responsibilities of the role will include, but not be limited to:

• Coordinate and support the scoping, planning, development/drafting, update, maintenance and delivery of project administration documentation including but not limited to, management plans, schedules, contracted deliverables, invoicing, publications, internal and external reporting documentation, correspondence, policies, processes, work instructions, and documentation templates.
• Support risk management activities and processes, including participation in risk workshops, maintenance of risk management documents and artefacts, and tracking implementation of risk treatments/controls.
• Support project/program reporting, forecasting, budget control, procurement as required
• Support the engagement of internal and external stakeholders by maintaining clear communication, coordinating activities as required and proactively resolve issues.
• Coordinate and support site access and meetings, and undertake secretariat duties, including scheduling, preparing pre and post meeting documentation, taking and issuing minutes, following up on action items
• Development of, responsibility for, and ongoing maintenance of, information repositories including databases, registers, logs and other records as required.

What you will need to succeed

• Minimum of 2-3 years’ experience in a similar role with relevant industry experience
• A fundamental understanding of Project Management methodology as well as basic project administration tools/applications, e.g. Microsoft Office (Excel, Outlook, PowerPoint, Visio, Word) and project planning tools (Microsoft Project or Open Plan)
• Ability to perform tasks with a high level of autonomy and minimum supervision.
• Ability to undertake basic research, think critically and navigate ambiguity to solve problems.
• Ability to perform basic data analysis and calculations.
• Ability to draft/author documents and communications including knowledge of commonly used style and format, with a high degree of accuracy.
• Strong communication and interpersonal skills with the ability to work well in a team environment and foster good rapport and working relationships.
• Ability to work to tight deadlines in a fast‑paced environment.
• Must be an Australian citizen and hold or be eligible to obtain an Australian Defence Baseline Security Clearance with the potential to progress to NV1 Security Clearance.
• While not essential, previous experience with the use of document management systems (OpenKM, Objective, Trim etc) would be highly regarded.

We are committed to building a diverse and inclusive workplace, though you will need to be an Australian Citizen to apply for this position as you will need to be eligible to hold a Defence security clearance.Applicants residing outside of Australia or non-citizens cannot be considered.

Only those shortlisted for interview will be contacted directly and no unsolicited applications from recruitment agencies will be accepted.