Project Support Officer AO3

Capital Talent Consulting; Gold Coast City; On-site; AUD 65,000 - 90,000; Full time

Job summary

Capital Talent Consulting on the Gold Coast, QLD, is seeking a Project Support Officer to assist project managers and teams on infrastructure projects. This 12-month contract role focuses on high-level administrative support, documentation, reporting, and procurement-related activities to ensure timely delivery and governance compliance.

The successful candidate will have strong MS 365 skills (Word, Excel, PowerPoint) and a working knowledge of procurement within an infrastructure environment,

Qualifications

• Proficient in Microsoft Word, Excel and PowerPoint at a high level.
• Experience providing project-related admin support.
• Some knowledge of procurement and procurement processes in infrastructure projects.

Responsibilities

• Coordinate team meetings, take and distribute minutes, and prepare reports and presentations.
• Assist with procurement documentation and tender processes within governance frameworks.
• Ensure project documentation is compiled, tracked and approved within deadlines.
• Provide admin support to Project Managers to meet deadlines.

Skills

Microsoft 365

Project coordination

Procurement knowledge

Administrative support

Tools

Procurement systems

Job description

Capital Talent Consulting – Gold Coast QLD

The purpose of the Project Support Officer is to provide high level support services to project managers and team members on infrastructure projects. You will provide administrative and project support to enhance the timely and effective delivery of project/s, ensuring compliance with appropriate legislation, organisational policies and procedures. This is an initial 12-month contract working with a large QLD Govt Dept.

Some of your responsibilities will include:

• Provide high level administrative support to project managers and team members, including coordinating team meetings, taking and distributing minutes, preparing documents and reports, establishing and maintaining spreadsheets and registers and providing timely information, updates and presentations as required.
• Project support for financial approval documentation, contract administration systems and procurement related activities. Including preparation of procurement documentation, liaising with external parties and assisting with tender processes in alignment with the departmental procurement business and governance framework.
• Ensure infrastructure project documentation is accurately compiled, tracked and recorded, and follows up to ensure timely delivery and approvals within set timeframes.
• Provide administrative support to various Project Managers to ensure tasks are completed within specified deadlines

About you

High level of competency in Microsoft 365 including Word, Excel and PowerPoint.

A basic knowledge and understanding of procurement, with experience in procurement / finance in an infrastructure environment being desirable.

Ability to maintain effective communication and relationships between key internal and external stakeholders and contacts.

Embraces new ideas/innovation and makes considered, ethical and courageous decisions

Demonstrates accountability for the execution and quality of results through professionalism, persistence, and transparency.