Project Support Officer

Effective People; Gold Coast City; Hybrid; AUD 79,000 - 88,000; Full time

Job summary

Effective People is seeking a Project Support Officer to assist Infrastructure & Transport projects for a state government client. Based in Nerang, QLD, this 12-month contract offers hybrid work arrangements and a pay rate of $57.27-$63.53 per hour including super (negotiable).

You will support project managers with administration, meetings, documents, registers, procurement and approvals, while liaising with internal teams and external partners to keep delivery on time and within budget.

Qualifications

• Administrative support for project managers or delivery teams.
• Maintain project documents, reports, spreadsheets or registers.
• Track actions, approvals and deadlines with detail.

Responsibilities

• Coordinate team meetings and prepare and distribute minutes.
• Prepare project documents, reports, presentations and updates.
• Establish and maintain spreadsheets and project registers.
• Support financial approval documentation and contract administration systems.
• Prepare procurement documentation and assist with tender processes.
• Liaise with internal stakeholders and external parties.
• Track project documentation, actions and approvals.
• Follow up work to keep tasks and approvals within agreed timeframes.
• Support multiple project managers across competing priorities.
• Work within relevant policies, WH&S requirements and governance obligations.

Skills

Administrative support

Stakeholder coordination

Attention to detail

Communication

Tools

Microsoft 365

Job description

Project Support Officer - Infrastructure & Transport

Location: Nerang, QLD
Contract: 12 months, with possible extension options available for the right candidate, pending budget decisions as always
Pay: $57.27 - $63.53 p/h including super (negotiable)
Work type: Full-time
Work arrangement: Hybrid, with specific arrangements agreed with your supervisor on a case-by-case basis
Police check: A National Police Check is required

About the Role

Support project managers delivering road infrastructure work for our State Government client. You will keep project administration organised across meetings, documentation, registers, financial approvals, procurement activity and deadline tracking. You will work with internal teams and external parties to help projects move through approvals and delivery on time.

What You'll Be Doing

• Coordinate team meetings and prepare and distribute minutes
• Prepare project documents, reports, presentations and updates
• Establish and maintain spreadsheets and project registers
• Support financial approval documentation and contract administration systems
• Prepare procurement documentation and assist with tender processes
• Liaise with internal stakeholders and external parties
• Track project documentation, actions and approvals
• Follow up work to keep tasks and approvals within agreed timeframes
• Support multiple project managers across competing priorities
• Work within relevant policies, WH&S requirements and governance obligations

What You Bring (Essential Criteria)

• You've provided administrative or project support to project managers or delivery teams
• You've prepared and maintained project documents, reports, spreadsheets or registers
• You can track actions, approvals and deadlines without losing the detail
• You can work effectively with internal and external stakeholders
• You're confident with Microsoft 365, including Word, Excel and PowerPoint
• You hold a current C class driver's licence
• You're an Australian citizen
• You can complete a National Police Check

Nice to Have (Desirable Criteria)

• Procurement or finance experience in an infrastructure environment
• Road, transport, engineering or similar infrastructure project experience
• Experience preparing procurement or tender documentation
• Experience with contract administration systems