Project Assistant Officer

Transport for NSW; Sydney; On-site; AUD 100,000 - 110,000; Full time

Job summary

Transport for NSW in Sydney is seeking a capable Planning professional to provide administrative and coordination support across initiatives. You will help schedule milestones, track progress, and prepare concise reports and meeting papers.

You will collate data, maintain records with version control, coordinate stakeholder meetings, identify risks, and suggest improvements to processes. A tertiary qualification and strong Excel skills are essential, with a collaborative, customer-focused

Qualifications

• Foundational project support experience, including scheduling and reporting.
• Proficient in Excel with lookups, pivot tables and charts.
• Strong written and verbal communication for diverse audiences.
• Collaborative, customer-focused approach and stakeholder engagement.
• Knowledge of records management, privacy and compliance.

Responsibilities

• Provide administrative and coordination support across product and initiative activities.
• Assist with planning schedules, milestones and priorities, tracking progress against time, cost and resource requirements.
• Collate data and analysis to support planning and decision-making.
• Prepare reports, presentation materials, meeting papers, minutes and action updates.
• Maintain records and document repositories with version control and archiving.
• Coordinate stakeholder meetings and follow-up activities.
• Identify risks, issues and dependencies and contribute to mitigation.
• Suggest improvements to processes, tools and templates.

Skills

Scheduling

Meeting coordination

Action tracking

Reporting

Excel pivot tables

Data visualization

Written communication

Stakeholder collaboration

Records management

Privacy compliance

Problem solving

Organizational skills

Education

Tertiary qualification

Tools

Excel

Job description

Organisation/Entity: Transport For NSW

Job category: Planning

Job location:

Sydney, NSW, AU, 2020

Job reference number: 111492

Employment type: Permanent Full-Time

Salary range: $100123.0-$110138.0

You see the big picture, you’ve always worked on a grand scale, and now you’re ready to re-focus on grand impact.

Here’s your chance to design and deliver efficient, customer-focused services that also enhance accessibility, sustainability and overall quality of living for more people than you've imagined.

In this role, you’ll:

• Provide reliable administrative and coordination support across product and initiative activities.
• Assist with planning schedules, milestones and priorities, while tracking progress against agreed time, cost and resource requirements.
• Collate data, analysis and information to support planning, status reporting and informed decision-making.
• Prepare clear reports, presentation materials, meeting papers, minutes and action updates.
• Maintain accurate records and document repositories, including version control and archiving, in line with governance requirements.
• Coordinate stakeholder meetings and follow-up activities to keep actions progressing.
• Identify and record risks, issues and dependencies, contributing to practical mitigation and escalation where required.
• Suggest improvements to support processes, tools and templates to strengthen consistency and efficiency.

For more information on this position and business unit, view the role description and information pack.

About you:

• Foundational project support experience, including scheduling, meeting coordination, action and issue tracking, and preparation of reports or project packs.
• Confidence using Excel for tasks such as lookups, pivot tables and charts, along with simple reporting tools to organise and present information.
• Strong written and verbal communication skills, with the ability to turn complex or technical information into clear summaries for different audiences.
• A collaborative and customer-focused approach, with the ability to build effective working relationships across teams and stakeholder groups.
• Excellent organisation and attention to detail when balancing competing priorities and deadlines.
• Understanding of records management, privacy and compliance requirements, including document standards, version control and secure information handling.
• Practical problem-solving skills and a proactive approach to identifying risks, resolving issues and improving ways of working.
• Tertiary qualifications in a relevant discipline, or equivalent experience. (Essential requirement)

At Transport for NSW, we are committed to creating a diverse, inclusive and flexible workforce that reflects the communities and customers we serve.

Who We Are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Join us

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

Flexible work options may be available. Learn more via Flexible work options and policy.

Applications close 11:59 PM Monday 19 October, 2026.

For more information about this role, please contact [e-mail].

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.

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