Project Scheduling & Admin Coordinator — High-End Design

Vista Kitchens; Newcastle-Maitland; On-site; AUD 55,000 - 75,000; Full time

Job summary

Vista Kitchens is seeking a highly organised Scheduling & Administration Coordinator to join our growing team in the Newcastle region of New South Wales. You will coordinate project schedules, manage day-to-day administrative tasks, and support design and production teams to ensure seamless project delivery.

Acting as the central point of coordination, you will liaise with clients, suppliers, and internal teams to maintain clear communication, precision, and efficiency across all projects.

Qualifications

• Experience in administration or scheduling preferred.
• Construction or cabinetry industry experience is a plus.
• Proficient with MS Office and data entry.

Responsibilities

• Schedule installations, deliveries, and trades.
• Coordinate timelines between clients, suppliers, and internal teams.
• Maintain job files, documentation, and data entry.
• Handle phone and email correspondence professionally.
• Assist with ordering materials and tracking deliveries.
• Provide general administrative support to the team.

Skills

Organisational skills

Time management

Communication

Customer service

Multitasking

MS Office

Attention to detail

Tools

Microsoft Office

Job description

Vista Kitchens is seeking a highly organised Scheduling & Administration Coordinator to join our growing team in the Newcastle region of New South Wales. You will coordinate project schedules, manage day-to-day administrative tasks, and support design and production teams to ensure seamless project delivery.

Acting as the central point of coordination, you will liaise with clients, suppliers, and internal teams to maintain clear communication, precision, and efficiency across all projects.