Project Reporting Analyst

Department of Transport & Planning Victoria; Melbourne; On-site; AUD 80,000 - 110,000; Full time

Job summary

Department of Transport & Planning Victoria is seeking a Project Reporting Analyst in Melbourne to support the Data & Digital division. You will monitor project performance, ensure quality delivery, and maintain strong governance across the portfolio.

The role collaborates with project managers and the Portfolio Director to identify risks and provide clear, accurate reporting to senior leaders. Responsibilities include supporting project systems, reviewing project health, and checking risk

Qualifications

• Experience in traditional project management and agile delivery.
• At least 3 years managing data and digital projects or working in the PMO function in a government or large private sector organisation.
• Experience relevant to the accountabilities and capabilities of the role.
• Project Management Certification (e.g. PMP, Prince2/PMBOK) or Agile Certification (desirable).

Responsibilities

• Monitor project performance and ensure quality delivery across the portfolio.
• Identify risks, address issues early, and provide senior leaders with clear reporting.
• Support project systems, review project health, and check risk, budgets, schedules, governance and compliance.

Skills

Advanced Excel

Pivot Tables

Data Analysis

Stakeholder Management

Education

PMO/Project Management Certification (PMP/Prince2/PMBOK)

Tools

Excel

Job description

Department of Transport & Planning Victoria – Melbourne VIC

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

The Project Reporting Analyst supports the Data & Digital division by monitoring project performance, ensuring quality delivery, and maintaining strong governance across the portfolio. The role works closely with project managers and the Portfolio Director to identify risks, address issues early, and provide senior leaders with clear, accurate reporting.

Key responsibilities include supporting project systems, reviewing project health, and checking risk management, budgets, schedules, governance, and compliance with project standards. The role also builds stakeholder relationships, prepares monthly portfolio reports, highlights projects needing support, and escalates significant issues or inadequate reporting.

Whatwe’relooking for

You’resomeone who:

• Coordinate project activities, track progress against plans, and take action to keep delivery on track.
• Analyse data using advanced Excel formulas, pivot tables and charts to identify trends and support informed decisions.
• Build effective stakeholder relationships, respond constructively to issues, and focus on delivering value.
• Confidently use digital tools and understand how technology systems support daily operations and project delivery.
• Work collaboratively across teams, encourage knowledge sharing, and overcome barriers to achieve shared outcomes.

Qualifications and experience

You'll bring:

• Experience in traditional project management and agile delivery. (mandatory)
• Demonstrated experience (at least 3 years) managing data and digital projects or working in the PMO function in a government or large private sector organisation. (mandatory)
• Experience relevant to the accountabilities and capabilities of the role. (mandatory)
• Project Management Certification (eg PMP, Prince2 / PMBok) or Agile Certification. (desirable)

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Thursday, 26 November 2026.

For further information about the role, please contact Courtenay Oliver, Director Transport Digital Solutions and Service Management, at***************@transport.vic.gov.au.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

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