Project Administrator

Moreton Hire; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Moreton Hire is seeking a highly organized Project Administrator to support modular infrastructure projects across Australia. The role reports to the General Manager and Project Managers, coordinating procurement, project administration, fabrication activities and supplier management.

The position spans in-house fabrication, imported modular systems, and various construction projects, offering variety and exposure to all aspects of project delivery.

Qualifications

• Experience in project administration, construction administration or procurement.
• Strong organisational and document control skills.
• Experience with purchase orders and supplier coordination.

Responsibilities

• Procurement & Purchasing: Raise and manage Purchase Orders (POs); Obtain supplier quotations and pricing; Track deliveries and supplier performance; Maintain procurement registers; Assist with contract and subcontract administration.
• Project Administration: Support Project Managers with project delivery activities; Maintain project documentation and correspondence; Manage project cost tracking and reporting; Maintain variations registers; Assist with site mobilisation and demobilisation planning; Coordinate project schedules and critical deadlines.
• Fabrication & Manufacturing Coordination: Liaise with workshop and fabrication teams; Track production progress against project schedules; Coordinate materials procurement and stock availability; Assist with quality assurance documentation; Support manufacturing planning and resource allocation.
• Contract Administration: Prepare subcontract agreements; Monitor insurance, licences and compliance documentation; Track claims, invoices and subcontractor payments; Assist in managing RFIs, NCRs and project records; Support project handovers and close-out documentation; Coordinate international suppliers and manufacturers; Track shipping schedules and logistics; Assist with customs and freight documentation; Coordinate warehousing and inventory management; Ensure imported products align with project specifications.
• Commercial Support: Assist with tender submissions; Support estimating and pricing activities; Assist in preparing client reports and project updates.

Skills

Project administration

Construction administration

Procurement

Microsoft Office

Stakeholder management

ERP systems

Tools

ERP systems

Job description

Moreton Hire is one of Australia's leading providers of temporary, semi-permanent and modular infrastructure solutions. Our projects range from healthcare facilities, government infrastructure, Defence projects, education facilities and commercial buildings through to major events, sporting precincts and large-scale temporary structures.

As our Modular Infrastructure division continues to grow, we are seeking a highly organised Project Administrator to support the delivery of modular construction and semi-permanent infrastructure projects across Australia.

The Opportunity

Reporting to the General Manager and Project Managers, the Project Administrator will play a critical role in coordinating procurement, project administration, fabrication activities and supplier management across a portfolio of modular building projects.

This position will work across both:

• In-house fabrication and assembly projects
• Imported modular building systems and specialist infrastructure products
• Semi-permanent event and venue infrastructure
• Healthcare, Defence, Government and commercial construction projects

The role is ideal for someone who enjoys variety and wants exposure to all aspects of project delivery.

Key Responsibilities

Procurement & Purchasing

• Raise and manage Purchase Orders (POs)
• Obtain supplier quotations and pricing
• Track deliveries and supplier performance
• Maintain procurement registers
• Assist with contract and subcontract administration

Project Administration

• Support Project Managers with project delivery activities
• Maintain project documentation and correspondence
• Manage project cost tracking and reporting
• Maintain variations registers
• Assist with site mobilisation and demobilisation planning
• Coordinate project schedules and critical deadlines

Fabrication & Manufacturing Coordination

• Liaise with workshop and fabrication teams
• Track production progress against project schedules
• Coordinate materials procurement and stock availability
• Assist with quality assurance documentation
• Support manufacturing planning and resource allocation

Contract Administration

• Prepare subcontract agreements
• Monitor insurance, licences and compliance documentation
• Track claims, invoices and subcontractor payments
• Assist in managing RFIs, NCRs and project records
• Support project handovers and close-out documentation
• Coordinate international suppliers and manufacturers
• Track shipping schedules and logistics
• Assist with customs and freight documentation
• Coordinate warehousing and inventory management
• Ensure imported products align with project specifications

Commercial Support

• Assist with tender submissions
• Support estimating and pricing activities
• Assist in preparing client reports and project updates

Skills & Experience

• Experience in project administration, construction administration or procurement
• Strong organisational and document control skills
• Experience with purchase orders and supplier coordination

High level of proficiency in Microsoft Office

Strong communication and stakeholder management skills

Ability to manage multiple projects simultaneously

Experience within construction, modular buildings, exhibitions, manufacturing or infrastructure

Exposure to contract administration processes

Experience with ERP, procurement or project management systems

Understanding of fabrication and manufacturing environments

Knowledge of logistics and freight coordination

What Success Looks Like

• Coordinate all project documentation and reporting requirements
• Support successful delivery of modular healthcare, Defence and commercial projects
• Become a key link between sales, project management, procurement, fabrication and operations
• Help drive efficiency across Moreton Hire's growing Modular Infrastructure division