Project Officer

Transgrid; Sydney; On-site; AUD 75,000 - 105,000; Full time

Benefits offered by this job

20 weeks paid parental leave

Corporate discounts

Novated leasing options

Workplace flexibility

Career mentoring

Job summary

Transgrid is seeking a Project Officer to support its capital works program by coordinating project closeout, asset handover, defect management and reporting. You will work with project teams to track progress, ensure governance alignment, and support asset capitalisation.

You will maintain key documentation, act as a first point of contact for warranty inquiries, and contribute to continuous improvement across the group while delivering monthly closeout updates.

Qualifications

• A tertiary qualification at degree level in an appropriate discipline.
• Experience in the management or support of construction projects.
• Sound understanding of project management processes.
• Strong report writing and business reporting skills.
• Excellent verbal and written communication skills.
• Analytical and problem-solving capability.
• Proficiency in Microsoft Office.

Responsibilities

• Facilitating the timely closeout of assigned projects in accordance with governance requirements.
• Leading end-to-end project closeout and guiding teams through handover.
• Tracking handover readiness against governance gates, identifying gaps and risks.
• Managing asset acceptance checklists and following up actions with asset management.
• Supporting project capitalisation by tracking status and reporting.
• Drafting project closeout reports and progressing them through approvals.
• Coordinating WAE drawing approvals in EDMS and asset creation in Maximo.
• Acting as first point of contact for warranty enquiries and coordinating rectification.
• Maintaining defect registers and monitoring rectify timeframes.
• Providing monthly reporting on closeout and asset handover readiness.

Skills

Project management

Stakeholder management

Report writing

Interpersonal skills

Analytical thinking

Microsoft Office

Education

Bachelor's degree

Tools

Maximo/SAP

Job description

About Transgrid

At Transgrid, we play a crucial role in delivering safe, reliable, and sustainable energy to millions of Australians. Operating over 13,000 km of high-voltage transmission lines and 128 substations across NSW and the ACT, we connect electricity generators to the distribution network powering homes, businesses, and communities. As Australia accelerates its energy transition, the work we do has never been more significant.

About Transgrid

At Transgrid, we play a crucial role in delivering safe, reliable, and sustainable energy to millions of Australians. Operating over 13,000 km of high-voltage transmission lines and 128 substations across NSW and the ACT, we connect electricity generators to the distribution network powering homes, businesses, and communities. As Australia accelerates its energy transition, the work we do has never been more significant.

THE OPPORTUNITY

As Project Officer, you will support the delivery of our capital works program by coordinating project closeout, asset handover, defect management and reporting activities across the group. Reporting to the Portfolio Services Manager, you'll work with project teams and internal stakeholders to track closeout progress, monitor handover readiness, support asset acceptance and capitalisation, and ensure project information is accurate, complete and aligned with governance requirements.

You will also maintain key project documentation, systems, registers and records to support effective project closeout and lifecycle governance, acting as a point of contact for closeout, handover and warranty-related enquiries, and contributing to continuous improvement across the group.

A DAY IN THE LIFE

• Facilitating the timely closeout of assigned projects in accordance with organisational procedures and governance requirements.
• Leading the end-to-end project closeout process and guiding project teams through handover requirements.
• Tracking handover readiness against project governance gates, identifying gaps, risks and emerging issues early.
• Managing the asset acceptance checklist and following up on outstanding actions with asset management.
• Supporting project capitalisation activities by tracking, monitoring and reporting capitalisation status.
• Drafting project closeout reports and progressing them through the approval process.
• Coordinating WAE drawing approvals in EDMS and asset creation in Maximo for approved project scope.
• Acting as first point of contact for warranty claim enquiries and coordinating rectification activities.
• Maintaining defect registers and monitoring outstanding defects against agreed rectification timeframes.
• Providing monthly reporting on project closeout and asset handover readiness status.

About You

You are a highly organised and detail-oriented professional who thrives on bringing structure and clarity to complex closeout processes. You work independently, show initiative, and know how to manage competing priorities without losing sight of governance and quality. You build strong working relationships across a diverse range of internal stakeholders, and you're comfortable chasing down outstanding actions with persistence and professionalism.

YOU WILL BRING

• A tertiary qualification at degree level in an appropriate discipline, or relevant equivalent experience.
• Relevant experience in the management or support of construction projects.
• A sound understanding of project management processes.
• Well-developed interpersonal, report writing and business reporting skills.
• Excellent verbal and written communication skills.
• Excellent analytical and problem-solving capability.
• High-level proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.

Desirable

• Experience using ERP packages such as Maximo and/or SAP, and proficiency in systems such as TeamBinder, TRIM, PPM and PDGS.

OUR LEADERSHIP PRINCIPLES AND VALUES

Courage, Care, Clarity and Connection. These are the principles we lead by at Transgrid. Courage is doing the right thing even when it is not easy. Care is genuinely looking out for the people around you. Clarity means your team knows what good looks like and why it matters. Connection links people to the bigger picture and to each other.

Our Values — Safety, Achievement, Integrity and Service — shape how we show up every day for the customers and communities that depend on us.

Benefits And Perks

• Employees have access to a range of corporate discounts across retail, utilities, travel, health and wellbeing, as well as novated leasing options, workplace flexibility, 20 weeks paid parental leave and more.
• Beyond benefits, we believe in real development and progression. Here, you will have access to regular and ongoing training, tertiary education support, and career mentoring, enabling you to build a career that evolves with you.

Applications close on 1st of November 2026 however will be assessed on a rolling basis and may close earlier.