Project Officer

Transgrid; Sydney; On-site; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Discounts across utilities

Novated leasing options

Workplace flexibility

20 weeks paid parental leave

Training & mentoring

Job summary

Transgrid is seeking a Project Officer to support the delivery of our capital works program by coordinating project closeout, asset handover, defect management and reporting across the group.

You will work with project teams and stakeholders to track closeout progress, monitor handover readiness and contribute to governance, asset acceptance and capitalisation with accuracy and timeliness.

Qualifications

• Tertiary qualification at degree level or equivalent experience.
• Experience in management or support of construction projects.
• Understanding of project management processes.
• Strong interpersonal, report writing and business reporting skills.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with ERP Maximo or SAP and systems TeamBinder, TRIM, PPM, PDGS.

Responsibilities

• Facilitate timely closeout of assigned projects per governance.
• Lead end-to-end project closeout and guide teams through handover requirements.
• Track handover readiness against governance gates; identify gaps, risks and issues.
• Manage asset acceptance checklist and follow up on actions.
• Support project capitalisation by tracking and reporting status.
• Draft project closeout reports and obtain approvals.
• Coordinate WAE drawing approvals in EDMS and asset creation in Maximo.
• Act as first contact for warranty claim enquiries and coordinate rectification.
• Maintain defect registers and monitor defects against timeframes.
• Provide monthly reporting on closeout and handover readiness.

Skills

Project management

Communication skills

Analytical thinking

Report writing

Interpersonal skills

Problem solving

Microsoft Office

Stakeholder management

Education

Bachelor's degree

Tools

Maximo

SAP

TeamBinder

TRIM

PPM

PDGS

Job description

At Transgrid, we play a crucial role in delivering safe, reliable, and sustainable energy to millions of Australians. Operating over 13,000 km of high-voltage transmission lines and 128 substations across NSW and the ACT, we connect electricity generators to the distribution network powering homes, businesses, and communities. As Australia accelerates its energy transition, the work we do has never been more significant.

THE OPPORTUNITY

As Project Officer, you will support the delivery of our capital works program by coordinating project closeout, asset handover, defect management and reporting activities across the group. Reporting to the Portfolio Services Manager, you'll work with project teams and internal stakeholders to track closeout progress, monitor handover readiness, support asset acceptance and capitalisation, and ensure project information is accurate, complete and aligned with governance requirements.

You will also maintain key project documentation, systems, registers and records to support effective project closeout and lifecycle governance, acting as a point of contact for closeout, handover and warranty-related enquiries, and contributing to continuous improvement across the group.

A DAY IN THE LIFE

• Facilitating the timely closeout of assigned projects in accordance with organisational procedures and governance requirements.
• Leading the end-to-end project closeout process and guiding project teams through handover requirements.
• Tracking handover readiness against project governance gates, identifying gaps, risks and emerging issues early.
• Managing the asset acceptance checklist and following up on outstanding actions with asset management.
• Supporting project capitalisation activities by tracking, monitoring and reporting capitalisation status.
• Drafting project closeout reports and progressing them through the approval process.
• Coordinating WAE drawing approvals in EDMS and asset creation in Maximo for approved project scope.
• Acting as first point of contact for warranty claim enquiries and coordinating rectification activities.
• Maintaining defect registers and monitoring outstanding defects against agreed rectification timeframes.
• Providing monthly reporting on project closeout and asset handover readiness status.

ABOUT YOU

You are a highly organised and detail-oriented professional who thrives on bringing structure and clarity to complex closeout processes. You work independently, show initiative, and know how to manage competing priorities without losing sight of governance and quality. You build strong working relationships across a diverse range of internal stakeholders, and you're comfortable chasing down outstanding actions with persistence and professionalism.

YOU WILL BRING

• A tertiary qualification at degree level in an appropriate discipline, or relevant equivalent experience.
• Relevant experience in the management or support of construction projects.
• A sound understanding of project management processes.
• Well-developed interpersonal, report writing and business reporting skills.
• Excellent verbal and written communication skills.
• Excellent analytical and problem-solving capability.
• High-level proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Experience using ERP packages such as Maximo and/or SAP, and proficiency in systems such as TeamBinder, TRIM, PPM and PDGS.

OUR LEADERSHIP PRINCIPLES AND VALUES

Courage, Care, Clarity and Connection. These are the principles we lead by at Transgrid. Courage is doing the right thing even when it is not easy. Care is genuinely looking out for the people around you. Clarity means your team knows what good looks like and why it matters. Connection links people to the bigger picture and to each other.

Our Values — Safety, Achievement, Integrity and Service — shape how we show up every day for the customers and communities that depend on us.

BENEFITS AND PERKS

At Transgrid, we empower our people with a well-rounded benefits package designed to support their personal, professional and social wellbeing, helping them deliver their best work every day. Employees have access to a range of corporate discounts across retail, utilities, travel, health and wellbeing, as well as novated leasing options, workplace flexibility, 20 weeks paid parental leave and more.

Beyond benefits, we believe in real development and progression. Here, you will have access to regular and ongoing training, tertiary education support, and career mentoring, enabling you to build a career that evolves with you.

Applications close on 1st of November 2026 however will be assessed on a rolling basis and may close earlier.