Workplace Services Co-ordinator

Transgrid; Sydney; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Novated leasing options

Workplace flexibility

20 weeks paid parental leave

Job summary

Transgrid is recruiting a Workplace Services Coordinator to join our team in Eastern Creek, Sydney. This on-site, 12-month fixed-term position involves front-of-house duties, administration and coordinating mail, deliveries and security access.

You will support meeting services, document control and travel bookings while liaising with internal teams and external vendors to maintain site standards and service levels.

Qualifications

• Organised and proactive professional with experience in workplace coordination/administration, executive support or reception/FOH in corporate/government/regulated settings.
• Collaborative approach with ability to stay composed and solutions-focused when juggling competing demands.
• Willingness to develop corporate systems and new skills as required for the role.

Responsibilities

• Manage front-of-house duties including reception services and general office administration.
• Oversee visitor access, site security, switchboard operations across office and depot environments.
• Coordinate and respond to property maintenance requests and deliveries.
• Assist in delivering WHS-aligned emergency plans and hazard monitoring.
• Support meetings, document control, travel bookings and database updates.

Skills

Interpersonal communication

Office operations

Microsoft Office

Stakeholder liaison

Adaptability

Tools

Printers

Photocopiers

Binding machines

Job description

At Transgrid, we play a crucial role in delivering safe, reliable, and sustainable energy to millions of Australians. Operating over 13,000 km of high-voltage transmission lines and 128 substations across NSW and the ACT, we connect electricity generators to the distribution network—powering homes, businesses, and communities.

As the energy sector evolves, we’re growing our workforce to drive innovation and transformation.

The Opportunity

We are currently seeking a capable and proactive Workplace Services Coordinator to join our team in Eastern Creek - Sydney. This is a 12-month fixed-term opportunity, with potential for the role to be extended or become permanent .

In addition to front-of-house responsibilities, you will provide administrative support delivering high quality, timely services including, reception services and general office administration.

Additional responsibilities include overseeing the distribution of incoming and outgoing mail, coordinating internal and external deliveries, couriers and collections, and managing the issuing and maintenance of the security keys and access cards system.

Please note, this role is based on site five days per week.

A Day in the Life at Transgrid

On Any Given Day, You Might

• Manage visitor access, site security, and switchboard operations across office and depot environments.
• Coordinate and respond to property maintenance requests.
• Assist in the delivery of WHS-aligned emergency plans and hazard monitoring.
• Deliver a range of administrative services including meeting support, document control, travel booking, and database updates.
• Collaborate with Transgrid teams and external vendors to maintain site standards and service levels.

About You

You are an organised and proactive professional with experience in workplace coordination/administration, executive support or reception/FOH within a corporate, government or regulated setting.

Your approach is collaborative, and you’re known for staying composed and solutions-focused when juggling competing demands.

You will also bring:

• A warm, professional manner with excellent interpersonal and communication skills.
• A strong understanding of office operations.
• Thorough knowledge at a general user level of Microsoft Office
• Ability and willingness to develop and learn corporate systems and new skills as required for the role.
• Ability to operate typical office equipment such as printers, photocopiers, and binding machines.
• Good communication skills (written and verbal) to liaise with team members, Managers, and other internal and external stakeholders.

Our Values

Transgrid’s core values encompass safety, achievement, integrity, and service. Prioritising safety above all, the company emphasises making a meaningful impact through achievement, upholding honesty through integrity, and delivering exceptional outcomes for customers and communities through dedicated service. These values are ingrained in the actions and behaviours of Transgrid’s people, who embody them every day.

Benefits & Perks

At Transgrid, we empower our people with a well-rounded benefits package designed to support their personal, professional, and social well-being, helping them deliver their best work every day. Employees have access to a range of corporate discounts across retail, utilities, travel, health & wellbeing etc, as well as novated leasing options, workplace flexibility, 20 weeks paid parental leave and more.

Transgrid is committed to Health and Safety, the Environment, Equal Employment Opportunity, Diversity and Ethical Practices. All applicants are expected to demonstrate an understanding of and commitment to these areas.

We actively encourage applications from people of all backgrounds, experiences and identities, including women, Aboriginal and Torres Strait Islander peoples, people with disabilities, culturally and linguistically diverse communities, LGBTQ+ people, mature-age candidates and those returning to the workforce after a career break.

If you require adjustments during any stage of our recruitment process, we're committed to providing support so you can participate fully and perform at your best.

We do not accept agency introductions as Transgrid operates a direct sourcing model.

Applications close on Tuesday the 20thof October 2026, however, will be assessed on a rolling basis and may close earlier.