Project & Office Administrator Modular Construction

Australian Temporary Structures | ATS; Bowral; On-site; AUD 65,000 - 75,000; Full time

Job summary

Australian Temporary Structures (ATS) is seeking a highly organised Project & Office Administrator to join our Braemar team in the Southern Highlands. This hands-on role supports our Projects and Operations teams on a diverse range of modular construction projects across Australia.

You'll manage documentation, follow up information, update systems such as Monday.com, and help keep the admin side of projects moving smoothly from planning through installation and handover.

Qualifications

• Strong administration and organisational skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Confident communicating with suppliers, consultants and internal team members.
• Experience using Monday.com or similar project management tools is a plus.

Responsibilities

• Request information and follow up with suppliers and consultants.
• Maintain and organize project documentation.
• Update project tasks and actions in Monday.com.
• Assist with purchase orders and supplier documentation.
• Prepare and file project packs, handover docs and close-out records.
• Support the Projects and Operations team across multiple projects.

Skills

Administration

Organisation

Communication

MS Office

Detail orientation

Tools

Monday.com

Dropbox

Excel

Outlook

Job description

Project & Office AdministratorMODULAR CONSTRUCTION

Australian Temporary Structures. Braemar, Southern Highlands NSW

Full-Time | Office-Based

Join a growing construction business where being organised really matters.

Australian Temporary Structures (ATS) is looking for a highly organised and proactive Project & Office Administrator to join our team in Braemar.

This is a hands-on office administration role supporting our Projects and Operations team across a diverse range of construction projects throughout Australia.

Our projects range from industrial buildings and warehouses through to sporting facilities, automotive showrooms, aviation hangars, temporary terminals and large-scale modular structures.

There is always something happening at ATS, so we're looking for someone who enjoys being busy, keeping things organised and making sure the details don't get missed.

The Role

This isn't a Project Manager or Operations Manager position.

Instead, you'll be the person helping our project team stay organised behind the scenes, following up information, maintaining documentation, updating systems and making sure the administrative side of our projects keeps moving.

You’ll work closely with our Projects and Operations team and have exposure to projects from the early planning stages through to installation and completion.

Your day could involve following up a consultant for a drawing, requesting a supplier proposal, updating Monday.com, preparing project documentation, organising Dropbox folders or checking what information is still outstanding for an upcoming installation.

Your responsibilities will include:

• Requesting fee proposals, quotes and information from suppliers, consultants and subcontractors
• Following up outstanding proposals, drawings and project documentation
• Assisting with purchase orders and supplier documentation
• Collating and preparing project documentation
• Setting up and maintaining project folders
• Filing, naming and organising documentation within Dropbox
• Updating project information, tasks and actions within Monday.com
• Maintaining spreadsheets, registers and internal records
• Monitoring outstanding documentation and following up the relevant people
• Assisting with emails, correspondence and general office administration
• Preparing documentation for upcoming projects and installations
• Assisting with project packs, handover documentation and close-out records
• Keeping the Projects and Operations team updated on outstanding information and actions
• Providing general administrative support across the business when required

About You

We're looking for someone who is naturally organised and likes keeping things on track.

You don't need to be a construction expert or experienced Project Manager. What matters more is that you're a capable administrator who can manage multiple priorities, follow things through and isn't afraid to pick up the phone when something needs chasing.

You’ll probably be someone who notices when a document is missing, remembers that a supplier hasn't responded and enjoys bringing some order to a busy working environment.

You’ll have:

• Strong administration and organisational skills
• Excellent attention to detail
• Good written and verbal communication skills
• Confidence communicating with suppliers, consultants and internal team members
• The ability to follow up outstanding information without needing to be reminded
• Good computer skills, including Microsoft Outlook, Word and Excel
• The ability to manage multiple tasks and changing priorities
• A practical, proactive approach to getting things done

Experience using Monday.com, Dropbox or other project management/document management systems would be an advantage, but isn't essential.

Experience within construction, engineering, architecture, trades or another project-based environment.

What We're Really Looking For

We're not looking for someone who wants to sit back and wait for the next task to be handed to them.

We're looking for someone who can become a reliable part of our office team, someone who takes ownership of their administration, follows things through and helps make life easier for the people around them.

You might currently be working as a:

Project Administrator | Office Administrator | Construction Administrator | Project Support Officer | Project Coordinator | Administration Assistant and looking for an opportunity where you can become more involved in interesting projects and develop your experience.

Why Join ATS?

Australian Temporary Structures is a growing business delivering innovative modular and semi-permanent building solutions across Australia.

Because we're a relatively close-knit team, you won't be sitting within a large corporate department. You'll work directly with the people delivering our projects and will quickly become involved in what's happening across the business.

We offer:

• A varied role where no two projects are exactly the same
• Exposure to interesting construction and modular building projects
• A friendly, collaborative office environment
• The opportunity to develop your project administration experience
• A role where your organisation and initiative will genuinely make a difference
• The opportunity to grow with an established and expanding Australian business

Location

This position is based in our Braemar office in the Southern Highlands, NSW.