Project Research & Administration Support (Construction Supply Industry)

Starena Group Pty Ltd; Gosford; On-site; AUD 70,000 - 90,000; Full time

Job summary

Starena Group Pty Ltd on the Central Coast, NSW, seeks a proactive Project Research & Administration Support to join our in-office team. The role blends everyday admin with targeted market intelligence to identify Australasian and international project opportunities.

You’ll manage MD inbox, prepare executive briefs, coordinate communications, and support tender submissions while maintaining filing systems. A keen eye for detail and strong research skills are essential.

Qualifications

• Excellent verbal and written communication.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• High level of computer literacy, with confidence navigating new systems and online portals.
• Proficient in Microsoft Word, PowerPoint and Excel for document formatting, presentations and data management.
• Experience with Teams for scheduling meetings and collaboration.

Responsibilities

• Provide inbox management support for the Managing Director using Microsoft Outlook.
• Prepare daily executive review files by reviewing, prioritising and organising incoming emails and supporting documents.
• Draft email responses from verbal dictation, ensuring grammatical accuracy and consistency with standards.
• Maintain digital filing systems and ensure documents are accessible and well organised.
• Assist with marketing and technical documentation to support tenders and business development.
• Coordinate general office operations and liaise with external service providers.
• Schedule and coordinate Microsoft Teams meetings with clients, suppliers and overseas partners.
• Conduct ongoing research to identify new project opportunities and track milestones.

Skills

Office administration

Market research

Microsoft Office

Communication skills

Time management

Tools

Microsoft Word

PowerPoint

Microsoft Excel

Adobe Acrobat

Microsoft Teams

Job description

Title: Project Research & Administration Support – Construction Supply Industry

Employment Type: Full-time, in office

Hours: Monday to Friday, 9:00am to 5:30pm

Location: Central Coast, NSW

Company Overview

Starena is an international company, a leader in the field of stadium seating solutions and is a major supplier to projects such as the upcoming Brisbane Olympics 2032 facilities. We have a significant history of Australasian and global success and we are seeking additional support staff to assist with our ongoing success. This will be the first of a number of new appointments.

Position Brief

This is a unique and varied role that combines day-to-day office administration with proactive business research, making it ideal for someone who enjoys both organisation and investigation, including both Australasian and International client relationships.

While providing general office and executive support, you will also take ownership of identifying new project opportunities through online research and market intelligence. This includes monitoring industry announcements, procurement activity and other key information sources to identify emerging prospects and support future business growth.

The ideal candidate is a proactive, confident and self-motivated individual with a positive "can-do" attitude. You enjoy variety, embrace challenges and thrive in a fast-paced environment within a small team setting. With strong organisational and time management skills, you will be able to manage competing priorities, meet deadlines and consistently deliver accurate, high-quality work.

Key Responsibilities

Administration & Office Support:

• Provide inbox management support for the Managing Director using Microsoft Outlook.
• Preparation of daily executive review file by way of reviewing, prioritising and organising incoming emails and supporting documents to optimise executive workflow and timely decision-making.
• Day to day correspondence management with the Managing Director, including preparing email responses from verbal dictation, ensuring grammatical accuracy and consistency with organisational communication standards.
• Maintain digital filing systems and ensure documents are organised, accessible and appropriately managed.
• Assist with preparing marketing and technical documentation to support business development and tender submissions, including product cut sheets, marketing collateral and project reference materials.
• Assist with general office and business operations tasks, including liaison with external service providers (IT, printers, property services, etc.) and preparing of parcels and coordination of courier requirements.
• Assist with scheduling and coordinating Microsoft Teams meetings with clients, suppliers and overseas partners.

Project Opportunity Research & Market Intelligence

• Conduct ongoing active research to identify new project opportunities using search engines, media articles, industry websites, government databases, procurement portals, public records, etc.
• Record and maintain information on potential opportunities for internal review, action and ongoing monitoring.
• Continue researching identified projects as further information becomes available, including tracking design development, procurement pathways and key project milestones.

The successful candidate will be someone who thrives in a small, close-knit team environment and demonstrates initiative, reliability and strong attention to detail.

Essential skills and experience include:

• Excellent verbal and written communication skills.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• High level of computer literacy, with confidence navigating new systems and online portals.
• Strong proficiency with Microsoft Office applications, particularly:

• Microsoft Word and PowerPoint, including document formatting and presentation preparation.
• Microsoft Excel, including basic formulas, spreadsheet formatting, filtering and data management.
• Adobe Acrobat, including reviewing and marking up PDF drawing files.

• Strong online research skills with the ability to locate, verify, consolidate and record information from a wide range of sources.
• Familiarity with Microsoft Teams, including scheduling meetings, screen sharing and troubleshooting basic technical issues.
• Experience within the construction supply chain industry is highly favourable.

Additional Information

• The successful applicant must be based on the Central Coast, NSW.
• Remuneration will be discussed and will be commensurate with experience, skills and qualifications.

Please accompany your CV with a covering letter outlining why you would be suitable for the position.

We are looking to appoint someone as soon as is practicable, so please indicate your current availability in your covering letter.