Project Manager / Business Analyst

IVE Group; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

IVE Group – CX & Data is seeking a commercially minded Project Manager / Business Analyst to join the PMO in Sydney. You will lead projects from initiation to delivery, balancing scope, budget and client expectations.

You'll collaborate with clients, internal teams and delivery partners, run discovery sessions, document requirements, support UAT and post-implementation reviews, and drive value through practical, well-governed project delivery.

Qualifications

• Experience delivering technology or digital projects.
• PMBOK-aligned governance and waterfall delivery practices.
• Ability to facilitate client workshops and stakeholder discussions.
• Strong planning, budgeting, risk management and scheduling capabilities.
• Documenting business and functional requirements and user stories.

Responsibilities

• Lead projects across full delivery lifecycle from initiation to closure.
• Develop and maintain project plans, schedules, budgets, and milestones.
• Coordinate internal teams, clients and delivery partners.
• Manage risks, issues, scope changes and competing priorities.
• Facilitate governance forums and stakeholder updates.
• Monitor budgets, forecasting, and invoicing.

Skills

Stakeholder engagement

Requirements gathering

Communication

Problem solving

Business analysis

Project delivery

Client workshops

Tools

Quadient

Salesforce

Braze

Adobe

Job description

Job Type: Permanent - Full Time

Location: Sydney NSW

Job Category: Other

Are you an experienced Project Manager with strong stakeholder engagement skills and the ability to translate business requirements into successful project outcomes?

At IVE Group – CX & Data, we're looking for a commercially minded and outcomes-focused Project Manager / Business Analyst (PM/BA) to join our Project Management Office (PMO).

About Us

IVE Group is one of Australia's leading marketing and communications businesses.

Our CX & Data division combines customer insights, data and specialist marketing technology to deliver personalised communications across physical and digital channels.

We partner with leading Australian organisations to develop and deliver innovative solutions that enhance customer experiences and drive business outcomes.

Job Description

About the Role

Reporting to the PMO Team Lead, you will be responsible for managing projects from initiation through to successful implementation, ensuring delivery is on time, within budget and aligned with client expectations.

Desired Skills And Experience

What You'll Be Doing

Project Management

• Lead and manage projects across the full delivery lifecycle, from initiation and planning through to implementation and closure.
• Develop and maintain project plans, schedules, budgets, resource forecasts and delivery milestones.
• Coordinate internal teams, technical specialists, clients and external delivery partners.
• Proactively manage project risks, issues, dependencies, scope changes and competing priorities.
• Facilitate project meetings, governance forums and stakeholder updates.
• Monitor project financials, including budgets, forecasting and invoicing.
• Ensure project deliverables meet agreed timelines, quality standards and business objectives.
• Identify opportunities for continuous improvement and conduct post-implementation reviews.

Business Analysis – Supporting Project Delivery

• Work with clients and stakeholders to understand business needs and project requirements.
• Facilitate discovery sessions, requirements workshops and stakeholder discussions.
• Document business and functional requirements, process flows and user stories.
• Support gap analysis, solution evaluation and process improvement initiatives.
• Collaborate with technical teams to ensure proposed solutions meet business and client needs.
• Assist with User Acceptance Testing (UAT), implementation planning and business readiness activities.
• Create and maintain requirements documentation and support effective change management throughout delivery.

About You

You're an experienced Project Manager / Business Analyst who thrives in a fast-paced, client-focused environment. You enjoy bringing people together, facilitating collaboration, solving complex business problems and driving projects through to successful delivery.

You are equally comfortable leading project activities and working closely with stakeholders to understand business needs, analyse processes and define clear requirements. With a strong attention to detail, you ask the right questions, challenge assumptions and ensure business requirements are thoroughly documented, validated and aligned to project objectives before delivery begins.

You excel at bridging the gap between business and technology teams, translating stakeholder needs into practical solutions, managing competing priorities, and ensuring projects deliver measurable business value while meeting agreed timeframes and outcomes.

What You'll Bring

• Proven experience managing technology or digital projects from initiation to completion.
• Strong project planning, governance, budgeting, risk management and resource coordination skills.
• Demonstrated experience applying PMBOK-aligned project governance frameworks and waterfall delivery methodologies across the full project lifecycle.
• Demonstrated ability to manage multiple projects and competing priorities.
• Experience gathering, documenting and validating business requirements.
• Confidence facilitating client workshops, stakeholder meetings and technical discussions.
• Excellent communication, relationship management and problem-solving skills.
• A strong commercial focus, with an understanding of project financials and delivery commitments.
• The ability to work collaboratively with both technical and non-technical stakeholders.

Highly Regarded

• Experience within customer communications, marketing technology, data or digital solutions.
• Familiarity with platforms such as Quadient, Salesforce, Braze or Adobe.
• Experience in business process improvement, solution design and UAT.
• Relevant Project Management and Business Analysis qualifications or certifications.

Why Join IVE CX & Data?

At IVE, you'll work across a diverse range of projects, collaborating with experienced professionals across technology, operations, client delivery and business teams.

You'll have the opportunity to take ownership of projects, build strong client relationships and contribute to solutions that make a meaningful difference.

If you're looking for a role that combines the structure and accountability of Project Management with the problem-solving and discovery aspects of Business Analysis, this could be the opportunity for you.

Please note this opportunity is not open to Sponsorship, applicants must have full Australian Working Rights.