Project Document Control Lead - Major Energy Projects

EnergyAustralia; City of Melbourne; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Employee discounts

Parental leave

Energise Program

Recognition programs

Supportive culture

Job summary

EnergyAustralia's Energy Projects team leads a diverse portfolio of power generation initiatives, shaping Australia's energy future. From solar and grid-scale batteries to pumped hydro and decommissioning projects, we drive significant, tangible change.

As a Project Document Control Lead, you will guide the Document Control team, coordinate workflows, and help shape the management strategy to ensure accuracy, traceability, and governance across complex projects.

Qualifications

• Solid document controlling experience on projects in comparable industries.
• Knowledge of document management tools and procedures.
• Experience in project delivery teams and governance alignment.
• Excellent communication and attention to detail.

Responsibilities

• Define and implement the document management strategy.
• Develop efficient document control processes.
• Set up new project instances in Document Management Platforms.
• Ensure documents are identifiable before distribution.
• Ensure drawings comply with Energy Projects Document Process.
• Manage document review process to meet schedules.
• Build relationships with stakeholders and enforce processes.

Skills

Document control

Project delivery

Attention to detail

Oral and written comms

Online document mgmt platforms

Stakeholder collaboration

Tools

InEight Document

Aconex

Objective

Job description

Globally, energy markets are in transition to a net zero future and the entities within these markets are transforming their underlying business models to ensure that they stay relevant, sustainable and profitable. As one of Australia's largest energy providers, we are proud of our purpose to lead and accelerate the clean energy transformation.Our ability to deliver on this purpose will be dependent on our people.

As the energy sector rapidly evolves with electrification, renewables, and sustainability at the forefront, we are delivering innovative centralised energy solutions to meet the needs of modern communities.

The Team

Our Energy Projects team leads the delivery of a diverse portfolio of power generation initiatives that are shaping Australia's energy future.

From modernising coal and gas-fired plants to pioneering cutting-edge technologies like pumped hydro and grid-scale batteries, we're driving the transition to cleaner, more reliable energy.

With the capability to self-manage projects or collaborate with leading engineering, procurement, and construction (EPC) partners, our Energy Projects team plays a vital role in bringing complex energy solutions to life.

The Permanent Opportunity

As a Project Document Control Lead, you'll play a key role in ensuring the success of our energy projects by guiding the Document Control team in processing critical documentation with accuracy and efficiency. You'll be responsible for coordinating internal and external document workflows, ensuring alignment with project specifications, schedules, and governance standards.

In addition to day-to-day document control, you'll help shape the document management strategy for the Energy Projects team, acting as a system administrator and contributing to the ongoing development and refinement of our processes. This is a fantastic opportunity for someone who thrives on structure, detail, and collaboration, and who wants to be part of a team driving Australia's energy transformation.

Your work will directly support the timely delivery of major energy initiatives from solar, grid-scale batteries, EV charging and pumped hydro to coal mine and power station decommissioning and gas-assets revamps. Specific duties and accountabilities will include:

• Assist with defining and setting the document management strategy in terms of system roadmap, process, and training for the Energy Projects group
• Develop efficient document control processes, challenge and update these processes accordingly
• Assist with establishing and setting up new project instances in the Document Management Platforms
• Ensure incoming and outgoing project documentation is clearly identifiable prior to distribution
• Provide assurance to ensure the documents/drawings are in accordance with the Energy Projects Document Process
• Manage the document review process and ensure it meets the agreed project schedule/objectives
• Establish working relationships with stakeholders and ensure they adhere to the document control processes and provide documentation in the appropriate manner and formats

What we're looking for

We're seeking an experienced Document Control professional with the following attributes:

• Solid document controlling experience on projects in comparable industries
• Knowledge and understanding of document management tools such as InEight Document (formerly TeamBinder), Aconex, Objective.
• Demonstrated knowledge on document control procedures and the creation of these
• Extensive experience working as part of a project delivery team
• Excellent oral and written skills, superior communications skills with strong attention to detail
• Experience in setting up and administering online document and communications management platforms

Why Us?

EnergyAustralia is a place where all employees are genuinely valued, supported, and free to be themselves — because we believe that's when we're at our best.

We embrace diversity of background, experience, and perspective, and we encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, and those from the LGBTQ+ community.

Here's what you can look forward to:

• Employee discounts on electricity and gas, plus savings on major brands and products
• 20 weeks' paid parental leave – completely gender-equal
• Energise Program – flexible working that's team-centric, enabling teams to agree and succeed together
• Performance recognition and incentive programmes – tailored to different roles and teams to reward great work throughout the year
• Supportive leaders and a down-to-earth culture where you can be your authentic self