Project Coordinator – SAP & Financial Operations

Eaton; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Bonus scheme

Inclusive environment

On-site parking

Volunteer days

Training & development

Job summary

Eaton is seeking a Project Co-ordinator to deliver high-quality administrative, commercial, and systems support for PQ, UPS, and critical infrastructure projects. You will maintain project data, manage SAP project transactions, and support governance and contractual compliance.

Key duties include invoicing, revenue, POs, forecasting, and reporting on project financial health. You will collaborate with PMOs, Engineers, and Finance to ensure timely close and precise documentation.

Qualifications

• 3+ years of project coordination experience in relevant environments.
• Proficient with MS Office; experience using SharePoint and SAP.
• Strong verbal and written communication with cross-team coordination.
• Excellent organisational and time management skills with attention to detail.

Responsibilities

• Creating and maintaining project records in line with PMO processes, including SAP, SharePoint, Clockify, and related systems.
• Acting as a subject matter expert for SAP Project System (PS) and project-related contract transactions.
• Managing project financial administration, including invoices, revenue, purchase orders, sales orders, forecasting, inventory, and margin tracking.
• Coordinating billing schedules and revenue recognition in line with contract milestones and project structure.
• Leading month end financial close activities by working with Project Managers, Engineers, and Finance to ensure timely approval of revenue, billing, and supporting documents.
• Preparing invoices, delivery notes, and commercial documentation, including bank guarantees and maintenance contracts.
• Monitoring and reporting overall project financial health and providing weekly project status, billing, revenue, and margin forecasts.
• Coordinating procurement activities, including purchase order management and supplier creation requests with SCM.
• Supporting continuous PMO process improvement by standardising, documenting, and improving project and financial processes.

Skills

Project coordination

MS Office

Excel

Word

PowerPoint

SharePoint

SAP

Communication

Time management

Tools

SAP Project System

SharePoint

Clockify

Job description

Eaton is seeking a Project Co-ordinator to deliver high-quality administrative, commercial, and systems support for PQ, UPS, and critical infrastructure projects. You will maintain project data, manage SAP project transactions, and support governance and contractual compliance.

Key duties include invoicing, revenue, POs, forecasting, and reporting on project financial health. You will collaborate with PMOs, Engineers, and Finance to ensure timely close and precise documentation.