Project Coordinator

Eaton HK; Sydney; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

On-site parking

Training and development

Bonus scheme

Job summary

The Project Co-ordinator at Eaton provides high-quality administrative, commercial, and systems support to Project Managers delivering PQ, UPS, and critical infrastructure projects. The role maintains accurate project data, manages SAP project transactions, supports financial governance, and ensures projects align with contractual, commercial, and PMO requirements.

Responsibilities include SAP PS proficiency, invoicing, revenue recognition, POs, forecasting, and margin tracking; preparing

Qualifications

• 3+ years' experience in project coordination within project-based environments.
• Proficient with SAP, SharePoint and Microsoft Office applications.
• Strong communication skills and ability to coordinate across teams, suppliers and subcontractors.
• Excellent organisation and time management with attention to detail.

Responsibilities

• Creating and maintaining project records using SAP, SharePoint, Clockify and related systems.
• Acting as subject matter expert for SAP Project System (PS) and contract transactions.
• Managing project financial administration including invoices, revenue, POs, SOs, forecasting and margin tracking.
• Coordinating billing schedules and revenue recognition per milestones.
• Leading month end financial close activities with PMs, engineers, and finance.
• Preparing invoices, delivery notes and commercial documents including bank guarantees.
• Monitoring and reporting overall project financial health with weekly forecasts.
• Coordinating procurement activities including PO management and supplier setup.
• Supporting PMO process improvement by standardising and documenting processes.

Skills

Project coordination

Communication

Organizational skills

Attention to detail

Team collaboration

Tools

SAP

SharePoint

Excel

PowerPoint

Clockify

Job description

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. The Power Quality (PQ) division at Eaton Electrical provides power management solutions including uninterruptable power supplies (UPS’s), surge protective devices, power distribution units (PDU’s), remote monitoring, software, power factor correction, airflow management, rack enclosures and services. We strive for continued success in leveraging technical innovation to develop next-generation solutions.

The Project Co-ordinator role at Eaton provides high‑quality administrative, commercial, and systems support to Project Managers delivering PQ, UPS, and critical infrastructure projects. The role is responsible for maintaining accurate project data, managing SAP project transactions, supporting financial governance, and ensuring projects are executed in line with contractual, commercial, and PMO requirements.

What you’ll do:

Creating and maintaining project records in line with PMO processes, including SAP, SharePoint, Clockify, and related systems.

Acting as a subject matter expert for SAP Project System (PS) and project-related contract transactions.

Managing project financial administration, including invoices, revenue, purchase orders, sales orders, forecasting, inventory, and margin tracking.

Coordinating billing schedules and revenue recognition in line with contract milestones and project structure.

Leading month end financial close activities by working with Project Managers, Engineers, and Finance to ensure timely approval of revenue, billing, and supporting documents.

Preparing invoices, delivery notes, and commercial documentation, including bank guarantees and maintenance contracts.

Monitoring and reporting overall project financial health and providing weekly project status, billing, revenue, and margin forecasts.

Coordinating procurement activities, including purchase order management and supplier creation requests with SCM.

Supporting continuous PMO process improvement by standardising, documenting, and improving project and financial processes.

What we're looking for:

• 3+ years' experience in project coordination, preferably within electrical, construction, building services or other project-based environments.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint, with experience using SharePoint and SAP.
• Strong verbal and written communication skills with the ability to effectively coordinate across internal teams, suppliers and subcontractors.
• Excellent organisational and time management skills, with strong attention to detail and a collaborative approach to teamwork.

What we offer:

• Competitive salary with access to bonus scheme.
• Inclusive and supportive working environment.
• On-site parking.
• Outstanding training and development programs for both professional and personal development.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Our recruitment processes encourage diversity by utilising a balanced selection criteria regardless of the applicants age, gender, gender identity, ethnicity, religion, sexual orientation, or any other status protected or required by law. Eaton prides itself in truly representing the people within our communities.