Project Coordinator

Eaton; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Bonus scheme

Inclusive environment

On-site parking

Volunteer days

Training & development

Job summary

Eaton is seeking a Project Co-ordinator to deliver high-quality administrative, commercial, and systems support for PQ, UPS, and critical infrastructure projects. You will maintain project data, manage SAP project transactions, and support governance and contractual compliance.

Key duties include invoicing, revenue, POs, forecasting, and reporting on project financial health. You will collaborate with PMOs, Engineers, and Finance to ensure timely close and precise documentation.

Qualifications

• 3+ years of project coordination experience in relevant environments.
• Proficient with MS Office; experience using SharePoint and SAP.
• Strong verbal and written communication with cross-team coordination.
• Excellent organisational and time management skills with attention to detail.

Responsibilities

• Creating and maintaining project records in line with PMO processes, including SAP, SharePoint, Clockify, and related systems.
• Acting as a subject matter expert for SAP Project System (PS) and project-related contract transactions.
• Managing project financial administration, including invoices, revenue, purchase orders, sales orders, forecasting, inventory, and margin tracking.
• Coordinating billing schedules and revenue recognition in line with contract milestones and project structure.
• Leading month end financial close activities by working with Project Managers, Engineers, and Finance to ensure timely approval of revenue, billing, and supporting documents.
• Preparing invoices, delivery notes, and commercial documentation, including bank guarantees and maintenance contracts.
• Monitoring and reporting overall project financial health and providing weekly project status, billing, revenue, and margin forecasts.
• Coordinating procurement activities, including purchase order management and supplier creation requests with SCM.
• Supporting continuous PMO process improvement by standardising, documenting, and improving project and financial processes.

Skills

Project coordination

MS Office

Excel

Word

PowerPoint

SharePoint

SAP

Communication

Time management

Tools

SAP Project System

SharePoint

Clockify

Job description

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. The Power Quality (PQ) division at Eaton Electrical provides power management solutions including uninterruptable power supplies (UPS’s), surge protective devices, power distribution units (PDU’s), remote monitoring, software, power factor correction, airflow management, rack enclosures and services. We strive for continued success in leveraging technical innovation to develop next-generation solutions.

The Project Co-ordinator role at Eaton provides high‑quality administrative, commercial, and systems support to Project Managers delivering PQ, UPS, and critical infrastructure projects. The role is responsible for maintaining accurate project data, managing SAP project transactions, supporting financial governance, and ensuring projects are executed in line with contractual, commercial, and PMO requirements.

What You’ll Do

• Creating and maintaining project records in line with PMO processes, including SAP, SharePoint, Clockify, and related systems.
• Acting as a subject matter expert for SAP Project System (PS) and project-related contract transactions.
• Managing project financial administration, including invoices, revenue, purchase orders, sales orders, forecasting, inventory, and margin tracking.
• Coordinating billing schedules and revenue recognition in line with contract milestones and project structure.
• Leading month end financial close activities by working with Project Managers, Engineers, and Finance to ensure timely approval of revenue, billing, and supporting documents.
• Preparing invoices, delivery notes, and commercial documentation, including bank guarantees and maintenance contracts.
• Monitoring and reporting overall project financial health and providing weekly project status, billing, revenue, and margin forecasts.
• Coordinating procurement activities, including purchase order management and supplier creation requests with SCM.
• Supporting continuous PMO process improvement by standardising, documenting, and improving project and financial processes.

What We're Looking For

• 3+ years' experience in project coordination, preferably within electrical, construction, building services or other project-based environments.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint, with experience using SharePoint and SAP.
• Strong verbal and written communication skills with the ability to effectively coordinate across internal teams, suppliers and subcontractors.
• Excellent organisational and time management skills, with strong attention to detail and a collaborative approach to teamwork.

What We Offer

• Competitive salary with access to bonus scheme.
• Inclusive and supportive working environment.
• On‑site parking.
• Volunteer days.
• Outstanding training and development programs for both professional and personal development.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Our recruitment processes encourage diversity by utilising a balanced selection criteria regardless of the applicants age, gender, gender identity, ethnicity, religion, sexual orientation, or any other status protected or required by law. Eaton prides itself in truly representing the people within our communities.