Project Coordinator

Eaton Group; Sydney; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive salary with bonus scheme

On‑site parking

Volunteer days

Outstanding training and development

Job summary

Eaton is seeking a Project Co‑ordinator to provide high‑quality administrative, commercial, and systems support to Project Managers delivering PQ, UPS, and critical infrastructure projects.

You will maintain accurate project data, manage SAP project transactions, support governance, and ensure alignment with contract requirements while collaborating across internal teams and suppliers.

Qualifications

• 3+ years' experience in project coordination, preferably in electrical/construction environments.
• Proficiency in Microsoft Office, especially Excel, Word and PowerPoint.
• Experience using SharePoint and SAP for project administration.
• Strong verbal and written communication with cross‑functional coordination.
• Excellent organisational skills and attention to detail.

Responsibilities

• Create and maintain project records (SAP, SharePoint, Clockify) per PMO processes.
• Act as subject matter expert for SAP Project System and project contracts.
• Manage project financials: invoices, revenue, POs, SOs, forecasting, inventory, margins.
• Coordinate billing schedules and revenue recognition aligned with milestones.
• Lead month‑end close activities with PMs, engineers, and Finance.
• Prepare invoices, delivery notes, and commercial documentation.
• Monitor and report weekly project financial health: status, billing, revenue, margin.
• Coordinate procurement: POs and supplier creation with SCM.
• Support process improvements by standardising and documenting PMO workflows.

Skills

Project coordination

Microsoft Office

Excel

PowerPoint

SharePoint

SAP

Communication

Education

Tools

SAP

SharePoint

Clockify

Job description

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. The Power Quality (PQ) division at Eaton Electrical provides power management solutions including uninterruptable power supplies (UPS’s), surge protective devices, power distribution units (PDU’s), remote monitoring, software, power factor correction, airflow management, rack enclosures and services. We strive for continued success in leveraging technical innovation to develop next‑generation solutions.

The Project Co‑ordinator role at Eaton provides high‑quality administrative, commercial, and systems support to Project Managers delivering PQ, UPS, and critical infrastructure projects. The role is responsible for maintaining accurate project data, managing SAP project transactions, supporting financial governance, and ensuring projects are executed in line with contractual, commercial, and PMO requirements.

What you’ll do:

• Creating and maintaining project records in line with PMO processes, including SAP, SharePoint, Clockify, and related systems.
• Acting as a subject matter expert for SAP Project System (PS) and project‑related contract transactions.
• Managing project financial administration, including invoices, revenue, purchase orders, sales orders, forecasting, inventory, and margin tracking.
• Coordinating billing schedules and revenue recognition in line with contract milestones and project structure.
• Leading month end financial close activities by working with Project Managers, Engineers, and Finance to ensure timely approval of revenue, billing, and supporting documents.
• Preparing invoices, delivery notes, and commercial documentation, including bank guarantees and maintenance contracts.
• Monitoring and reporting overall project financial health and providing weekly project status, billing, revenue, and margin forecasts.
• Coordinating procurement activities, including purchase order management and supplier creation requests with SCM.
• Supporting continuous PMO process improvement by standardising, documenting, and improving project and financial processes.

What we're looking for:

• 3+ years' experience in project coordination, preferably within electrical, construction, building services or other project‑based environments.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint, with experience using SharePoint and SAP.
• Strong verbal and written communication skills with the ability to effectively coordinate across internal teams, suppliers and subcontractors.
• Excellent organisational and time management skills, with strong attention to detail and a collaborative approach to teamwork.

What we offer:

• Competitive salary with access to bonus scheme.
• Inclusive and supportive working environment.
• On‑site parking.
• Volunteer days.
• Outstanding training and development programs for both professional and personal development.

We are committed to ensuring equal employment opportunities for all job applicants and employees.

Our recruitment processes encourage diversity by utilising a balanced selection criteria regardless of the applicants age, gender, gender identity, ethnicity, religion, sexual orientation, or any other status protected or required by law.

Eaton prides itself in truly representing the people within our communities.