Project Coordinator / Document Controller

Wabtec Corporation

City of Brisbane

Hybrid

AUD 65,000 - 90,000

Full time

4 days ago

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Benefits offered by this job

Training commensurate with experience

Rewards & Recognition Program

Birthday Leave

Discounted health insurance with Medib

Novated Leasing options

Lifestyle discounts with Woolworths, C

Job summary

Wabtec Corporation in Brisbane is seeking a Project Coordinator/Document Controller to manage engineering project documentation from initiation to archiving. You will collaborate with engineering teams, project managers, clients and other stakeholders to ensure timely delivery of all documentation and ongoing process improvements.

The role requires a minimum of 3 years in document control, strong MS Office skills, and experience with Aconex or similar systems.

Qualifications

3+ years of experience in a document controller role.
Proven experience in document control, preferably in a software engineering or related technical environment.
Highly proficient in Microsoft Office.
Experience with Aconex and other Document Management systems.
Strong communication and interpersonal skills, with the ability to work effectively with a wide range of stakeholders.
Strong organizational and time management skills, with the ability to manage multiple projects and priorities simultaneously.
Excellent attention to detail and accuracy, with the ability to identify and resolve discrepancies and inconsistencies in documentation.
Certificate or training in project coordinator or document controlling (desirable but not necessary).

Responsibilities

Overseeing and managing documentation flow to meet project deadlines.
Development of an internal document control system and liaising with customer representatives in aligning project document systems with customer requirements.
Maintaining all aspects of the project documentation lifecycle such as establishing, implementing and maintaining an efficient project-related document control register, project documentation and hard copy filing system including archiving.
Manage the workflows required to collate, issue and receive documents in accordance with project requirements.
Ensuring document submissions are in accordance and compliant with project document naming conventions, formats and requirements.
Supporting other users of the internal document control system and project specific document control systems by providing training as required.
Planning and recording documentation submission to and from all necessary parties, including clients, sub-contractors and project office employees.
Interfacing with clients, designers and other key stakeholders to meet project document control requirements and deadlines.
Improving the current documentation management system and processes to increase efficiency, accuracy, and reliability.
Delivering internal workshops outlining document controlling processes and procedures.
Generating various reports for Engineering Manager, Commercial Manager and Project Managers, as requested.

Skills

Document control

MS Office

Aconex

Communication

Organisation

Time management

Attention to detail

Certification (desirable)

Education

Project coordinator certificate

Tools

Aconex

Job description

Discounted health insurance with Medibank

Novated Leasing options

Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 1,000+ other retailers

Access to our Employee Assistance Program

Who will you be working with?

Wabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-ofﬁce solutions with a strong focus on project execution, schedule adherence, and customer satisfaction

Where is the position located?

Northside Brisbane, Queensland, with free onsite parking. The role offers 2 days' work from home flexibility.

How will you make a difference?

The purpose of the Project Coordinator/Document Controller is to be responsible for managing, organising, and controlling documentation for engineering projects. They are to work closely with the engineering teams, project managers, clients and other stakeholders, both internal and external, to ensure the timely and accurate delivery of all engineering documentation throughout the project lifecycle, along with continuing to develop company processes to ensure smooth and fit-for-purpose document procedures.

What will your typical day look like?

Responsible for overseeing and managing documentation flow to meet project deadlines.

Development of an internal document control system and liaising with customer representatives in aligning project document systems with customer requirements.

Maintaining all aspects of the project documentation lifecyclesuch as:establish,implementandmaintainan efficient project-related document control register, project documentation and hard copy filling system including archiving.

Manage the workflowsrequiredto collate,issueand receive documentsin accordance withproject requirements. This will include collating and managing comment sheets for the purpose of ensuring document certification.