Project Administrator

Duratec Limited; Newcastle City Council; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Ongoing rewards & recognition programs

Paid parental leave

Salary sacrifice options

Novated lease options

Discounts via Flare program

Employee Assistance Program

First Aid and Mental First Aid Support

Job summary

Duratec Limited is seeking a Project Administrator / Document Controller in Newcastle to support our energy projects with document control, administration and coordination across project teams.

You will manage document control systems, coordinate administration tasks, compile meeting records, arrange travel, onboard suppliers and maintain accurate project and drawing records to ensure successful delivery.

Qualifications

• Experience as a Document Controller or Project Administrator/Support role.
• Experience in construction, engineering, infrastructure, utilities or energy projects.
• Strong communication and organisational skills.
• Familiarity with document management systems (Aconex, Procore, SharePoint, TeamBinder or InEight) is highly regarded.
• Understanding of quality management systems and project handover requirements is highly regarded.
• High attention to detail and accuracy in documentation, registers and compliance records.
• Professional approach with clients, internal personnel and stakeholders.

Responsibilities

• Provide administration and coordination support to senior managers and the project team.
• Manage project document control systems and registers.
• Receive, issue, distribute and track project documentation.
• Maintain document numbering, revision control and filing structures.
• Control submission and approval process for drawings and technical docs.
• Coordinate transmittals and document workflows between teams, clients and subcontractors.
• Monitor compliance obligations, renewals and training.
• Support management of quality records and project handover docs.
• Ensure records align with client, contract and company requirements.
• Assist with document management procedures and system compliance.

Skills

Document control

Project administration

Communication

Organisational skills

Attention to detail

Stakeholder management

Tools

Aconex

Procore

SharePoint

TeamBinder

InEight

Job description

• Site based in Newcastle
• Exposure to a range of projects, teams and tasks
• Be a part of Australia’s energy future

Join our growing Energy Projects team as a Project Administrator / Document Controller, supporting the successful delivery of renewable energy projects. You'll play a key role in managing project documentation, ensuring accuracy, compliance and seamless project execution

THE ROLE

As a Project Administrator / Document Controller, you'll support project teams by managing document control systems, coordinating project administration, recording meeting minutes, arranging travel and accommodation, onboarding suppliers, and maintaining accurate project and drawing records to ensure successful project delivery

• Provide administration and coordination support to senior managers and the broader project team.
• Manage project document control systems and registers.
• Receive, issue, distribute and track project documentation.
• Maintain document numbering, revision control and project filing structures.
• Control the submission and approval process for drawings, specifications and technical documentation.
• Coordinate transmittals and document workflows between project teams, clients, consultants and subcontractors.
• Monitor compliance obligations, renewals and training.
• Support the management of quality records, inspection records and project handover documentation.
• Ensure project records are maintained in accordance with client, contractual and company requirements.
• Assist project teams with document management procedures and system compliance.
• Support the compilation of completion dossiers and project close-out documentation.

ABOUT YOU

• Previous experience in a Document Controller, Project Administrator or Project Support role.
• Experience working within construction, engineering, infrastructure, utilities or energy projects.
• Strong communication and organisational skills.
• Experience using Aconex, Procore, SharePoint, TeamBinder, InEight or similar document management systems(Highly regarded)
• Understanding of quality management systems and project handover requirements(highly regarded)
• High attention to detail and accuracy in documentation, registers, and compliance records.
• A professional approach with the Client, internal personnel and stakeholders.

THE BENEFITS

• Ongoing rewards & recognition programs
• Paid parental leave
• Salary sacrifice options
• Novated lease options
• Access to everyday discounts from Australia’s leading retailers with Flare
• Employee Assistance Program
• First Aid and Mental First Aid Support Officers available
• Ongoing rewards & recognition programs

This role is subject to a pre-employment medical and background checks.

ABOUT US

The Duratec group of Companies is an ASX listed, specialised construction, energy infrastructure and industrials business. We provide whole-of -life engineering, construction, and maintenance services with a Company focus on building new infrastructure that stands the test of time along with extending the life of the existing built environment. We’ve been around since 2010 giving us solid foundations and we’re currently on an exciting trajectory of growth.

Operating across Australia and Papua New Guinea, we work on projects in Defence, mining, energy, marine, infrastructure, and building and facades. Our reputation for collaboration and successful project delivery has resulted in Australia-wide expansion of the business and we’re dedicated to forming new branches across Australasia.

We have a workforce of approximately 1,200 people across 19 locations spanning every State and Territory in Australia. We have an exciting future ahead and it’s a great time to join the team!

We are committed to building a workplace culture that values diversity and inclusion. We encourage the employment of people with disability, Aboriginal and Torres Strait Islanders, LGBTI and other diversity groups.