Project Coordinator/Document Controller

Wabtec; City of Brisbane; Hybrid; AUD 65,000 - 88,000; Full time

Benefits offered by this job

Training commensurate with experience

Rewards & Recognition Program

Discounted health insurance with Medib

Novated Leasing options

Lifestyle discounts with Woolworths,–

Job summary

Wabtec in Brisbane is seeking a Project Coordinator/Document Controller to manage engineering project documentation and ensure timely delivery. You will work closely with engineering teams, project managers, clients and stakeholders to align document control procedures with project requirements.

The role focuses on maintaining document control registers, improving processes, and delivering accurate documentation throughout the project lifecycle, with two days work-from-home flexibility on offer.

Qualifications

• 3+ years of experience in a document controller role.
• Proven experience in document control, preferably in software engineering or related technical environment.
• Highly proficient in Microsoft Office.
• Experience with Aconex and other Document Management systems.
• Strong communication and interpersonal skills with stakeholders.
• Strong organizational and time management skills; manage multiple projects.

Responsibilities

• Oversee documentation flow to meet project deadlines.
• Develop and maintain an internal document control system; liaise with customers.
• Maintain document lifecycle registers and filing systems, including archiving.
• Coordinate submission workflows with clients, subcontractors, and project staff.
• Ensure submissions meet project naming conventions and formats.
• Provide training on document control processes as required.
• Record documentation submissions to and from involved parties.
• Generate reports for Engineering/Commercial/Project Managers.

Skills

Document control

Microsoft Office

Communication skills

Organization

Attention to detail

Project coordination training

Education

Certificate in project coordination or document control

Tools

Aconex

Document Management Systems

Job description

Project Coordinator/Document Controller Wabtec•Banyo, Queensland, Australia

Job Description

What are we offering you?

• Training commensurate with experience
• Rewards & Recognition Program
• Discounted health insurance with Medibank
• Novated Leasing options
• Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 1,000+ other retailers
• Access to our Employee Assistance Program

Who will you be working with?

Wabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-office solutions with a strong focus on project execution, schedule adherence, and customer satisfaction

Where is the position located?

Northside Brisbane, Queensland, with free onsite parking. The role offers 2 days' work from home flexibility.

How will you make a difference?

The purpose of the Project Coordinator/Document Controller is to be responsible for managing, organising, and controlling documentation for engineering projects. They are to work closely with the engineering teams, project managers, clients and other stakeholders, both internal and external, to ensure the timely and accurate delivery of all engineering documentation throughout the project lifecycle, along with continuing to develop company processes to ensure smooth and fit-for-purpose document procedures.

What will your typical day look like?

• Responsible for overseeing and managing documentation flow to meet project deadlines.
• Development of an internal document control system and liaising with customer representatives in aligning project document systems with customer requirements.
• Maintaining all aspects of the project documentation lifecycle such as: establish, implement and maintain an efficient project-related document control register, project documentation and hard copy filling system including archiving.
• Manage the workflows required to collate, issue and receive documents in accordance with project requirements. This will include collating and managing comment sheets for the purpose of ensuring document certification.
• Ensuring document submissions are in accordance and compliant with project document naming conventions, formats and requirements.
• Supporting other users of the internal document control system and project specific document control systems by providing training as required.
• Planning and recording documentation submission to and from all necessary parties, including clients, sub-contractors and project office employees.
• Interfacing with clients, designers and other key stakeholders to meet project document control requirements and deadlines.
• Improving the current documentation management system and processes to increase efficiency, accuracy, and reliability.
• Delivering internal workshops outlining document controlling processes and procedures.
• Generating various reports for Engineering Manager, Commercial Manager and Project Managers, as requested.

What do we want to know about you?

• 3+ years of experience in a document controller role.
• Proven experience in document control, preferably in a software engineering or related technical environment.
• Highly Proficient in Microsoft Office
• Experience with Aconex and other Document Management systems
• Strong communication and interpersonal skills, with the ability to work effectively with a wide range of stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple projects and priorities simultaneously.
• Excellent attention to detail and accuracy, with the ability to identify and resolve discrepancies and inconsistencies in documentation.
• Certificate or training in project coordinator or document controlling (desirable but not necessary).

We thank all applicants for their interest; each application will receive a response.

We do not accept unsolicited contact from recruitment agencies.

Successful candidates will be required to complete background and criminal history check.

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.