Project Coordinator

BaptistCare NSW & ACT; The Hills Shire Council; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Tax-free salary packaging up to $18, တ

Discounted gym memberships

Novated car leasing

Flexible work arrangements

Study assistance and LinkedIn Learning

Job summary

BaptistCare NSW & ACT is seeking an organised Project Coordinator to support its ERP transformation program. You will work with project managers, SMEs and partners to coordinate governance, manage documentation and keep stakeholders informed.

The role emphasises disciplined delivery, dashboards, status updates and RAID log management across multiple workstreams. A proactive communicator with MS Office, Teams and SharePoint skills will excel.

Qualifications

• Experience in project coordination or PMO support.
• Strong organisational and documentation skills.
• Excellent communication and stakeholder management.
• High attention to detail and ability to manage competing priorities.
• Experience supporting ERP or transformation programs is highly regarded.

Responsibilities

• Coordinate governance forums, steering committees and program meetings.
• Prepare agendas, record minutes and track actions to completion.
• Maintain project documentation, registers and artefacts.
• Support program reporting, dashboards and status updates.
• Manage RAID logs and governance processes.

Skills

Project coordination

Administration

Stakeholder management

Documentation

MS Office

SharePoint

Teams

Proactive problem‑solving

Tools

SharePoint

Microsoft Office

Teams

Job description

BaptistCare is a purpose driven organisation dedicated to supporting people to live well, with dignity, hope and connection.

As part of our newly unified national organisation, we are delivering one of the most significant transformation programs in our history: a new Enterprise Resource Planning (ERP) platform. This strategic initiative will modernise the systems that support our services, strengthen collaboration across BaptistCare, and help us continue delivering exceptional care and support to the communities we serve.

We are seeking an organised, proactive and collaborative Project Coordinator to play a pivotal role in this landmark program. Working at the heart of the ERP team, you will help coordinate activities, maintain governance processes, track key actions and keep stakeholders connected and informed.

This is an opportunity to contribute to a transformation that will shape the future of BaptistCare. Your work will help create the foundations that enable our people to focus on what matters most, supporting individuals, families and communities to thrive.

About the Opportunity

You will work closely with Project Managers, subject matter experts, business leaders and implementation partners to ensure the program operates effectively and maintains momentum. You will coordinate key governance activities, manage critical project documentation and reporting, and support stakeholders across multiple workstreams.

Key responsibilities include

• Adhering to BaptistCare TMO and PMO governance frameworks, standards and reporting requirements, ensuring consistency, compliance and disciplined delivery across program activities and milestones.
• Coordinating governance forums, steering committees and program meetings
• Preparing agendas, recording minutes and tracking actions to completion
• Maintaining project documentation, registers and artefacts
• Supporting program reporting, dashboards and status updates
• Managing RAID logs and governance processes
• Supporting collaboration across diverse stakeholder groups
• Contributing to project management excellence and continuous improvement across the program.

Why Join Us?

At BaptistCare, we value our employees and foster a positive, inclusive work environment.

• We offer competitive salaries
• tax-free salary packaging up to $18,550*
• discounted gym memberships
• novated car leasing.
• Enjoy work-life balance with flexible arrangements and additional leave options.
• Benefit from our health and wellbeing initiatives, including free counselling, spiritual support, and nutrition advice.
• Advance your career with study assistance and access to learning and development programs and courses like LinkedIn Learning!

About You:

You are someone who thrives in a fast paced environment and enjoys bringing order, structure and clarity to complex programs.

You will bring:

• Experience in project coordination, administration or PMO support
• Strong organisational and documentation skills
• Excellent communication and stakeholder management capabilities
• High attention to detail and the ability to manage competing priorities
• Strong Microsoft Office, Teams and SharePoint skills
• A proactive, solutions-focused approach
• Experience supporting ERP, technology or transformation programs will be highly regarded

If you are an organised and motivated Project Coordinator looking to be part of a transformational journey that will help shape the future of BaptistCare, we would love to hear from you.

Together, we will build the systems, capabilities and foundations that enable BaptistCare to continue delivering exceptional care and support across Australia for years to come.

About Us:

BaptistCare is a leading purpose-led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services, disability support and housing.

We know that life’s challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again.

That’s what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.

The closing date is subject to change without notice

Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks and, if applicable, WWCC, NDIS worker screening check and a pre-employment medical.

BaptistCare – Inspired by Jesus to champion care for all.