Project Coordinator

CompNow; Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Birthday leave

Five weeks annual leave

Employee discounts on IT Equipment

Employee discounts on Bali, Indonesia

Training programs

Flexible working arrangements

Long term career pathways

Job summary

Compnow, a leading Australian technology provider, is seeking a Project Coordinator to bring structure and visibility to a growing portfolio of internal IT, Engineering, DevOps, proof of value initiatives. You’ll work closely with engineers, project stakeholders and the National IT Manager to coordinate schedules, capacity, and reporting.

You’ll thrive in a fast-paced environment, manage competing priorities, and contribute to continuous improvement of coordination processes.

Qualifications

• Experience in project coordination across IT and engineering teams.
• Ability to manage tasks, deadlines and competing priorities in a structured environment.
• Experience working with engineers, IT specialists or other technical teams.
• Familiarity with ticketing and scheduling systems.
• Strong analytical skills with clear reporting from project and ticket data.
• Excellent organisation, administration and attention to detail.
• Strong interpersonal skills and the confidence to clarify new requests.
• Experience with ConnectWise is highly regarded.
• Experience with Microsoft Project, Smartsheet, monday.com, process documentation or training is advantageous.

Responsibilities

• Coordinate planning and scheduling across internal IT, Engineering, DevOps, proof of value and proof of concept initiatives.
• Schedule work across engineers’ calendars, maintaining visibility of capacity, priorities and any approved trade-offs.
• Maintain project plans, trackers, change documentation and other project records.
• Attend project meetings, coordinate actions and help prevent duplicated work across concurrent initiatives.
• Track project progress and escalate risks, issues and competing priorities to the National IT Manager.
• Coordinate Change Advisory Board activities and maintain an accurate, visible change calendar.
• Build analytics and reporting on ticket types, project activity, capacity and team workload.
• Ensure time entries, project information and ticket data are completed accurately and on time.
• Support stakeholder communication, meeting coordination, minutes and persistent follow-up of actions.
• Improve project coordination processes and take greater ownership of initiatives as your experience develops.

Skills

Project coordination

Prioritization

Analytical skills

Stakeholder management

Communication

Organisational skills

Attention to detail

Proactive follow-up

Team collaboration

Customer focus

Tools

ConnectWise

Microsoft Project

Smartsheet

monday.com

Job description

At Compnow, we're more than a leading Australian technology provider. We're a team of innovators, problem-solvers, and trusted advisors helping organisations unlock the full potential of technology.

For more than three decades, we've partnered with businesses across the country to deliver tailored IT solutions, from end-user computing and managed services to complex infrastructure, cloud, cybersecurity, and lifecycle solutions. Our success has been built on strong relationships, exceptional customer experiences, and a commitment to doing what we say we'll do.

As a privately owned and nationally recognised technology business, we've created a culture where people are empowered to make an impact, challenge the status quo, and build rewarding long-term careers. We know that great people are the key to our success, which is why we invest heavily in our team, celebrate achievements, and create genuine opportunities for growth.

Job Description

Why Compnow?

Every Voice Counts – When you join our team, your skills and ideas will be welcomed.

Be Remarkable – Your contribution is key to our success. You don’t stop growing, neither do we.

Do What’s Right – We make a point of keeping our skills current and increasing our impact.

Create Connections – Your manager acts as a mentor to help guide you and your career.

Our business rewards hard-work and initiative. We supply you with the building blocks you need to grow. Internal career opportunities are possible in the long term to grow with our company.

Perks and benefits:

• A free day of leave on your birthday
• Five weeks annual leave incentive
• Employee discounts on IT Equipment
• Employee discounts on accommodation in Bali, Indonesia
• Training programs designed for you
• Flexible working arrangements
• Long term career pathways

What you’ll do?

As our Project Coordinator, you’ll bring structure and visibility to a growing portfolio of internal IT, Engineering, DevOps, proof of value and proof of concept initiatives. Working closely with engineers, project stakeholders and the National IT Manager, you’ll coordinate schedules, capacity, project documentation, change activities and reporting. This role will suit someone who enjoys working with technical teams, confidently manages competing priorities and persistently follows through to keep work moving.

• Coordinate planning and scheduling across internal IT, Engineering, DevOps, proof of value and proof of concept initiatives.
• Schedule work across engineers’ calendars, maintaining visibility of capacity, priorities and any approved trade-offs.
• Maintain project plans, trackers, change documentation and other project records.
• Attend project meetings, coordinate actions and help prevent duplicated work across concurrent initiatives.
• Track project progress and escalat risks, issues and competing priorities to the National IT Manager.
• Coordinate Change Advisory Board activities and maintain an accurate, visible change calendar.
• Build analytics and reporting on ticket types, project activity, capacity and team workload.
• Ensure time entries, project information and ticket data are completed accurately and on time.
• Support stakeholder communication, meeting coordination, minutes and persistent follow-up of actions.
• Improve project coordination processes and take greater ownership of initiatives as your experience develops.

What you’ll bring?

• Previous project coordination experience, including hands‑on resource management.
• Experience managing tasks, deadlines and competing priorities in a structured environment.
• Experience working with engineers, IT specialists or another technical team.
• Experience using ticketing and scheduling systems.
• Strong analytical skills, with the ability to produce clear reporting from project and ticket data.
• Excellent organisation, administration and attention to detail.
• Strong interpersonal skills, patience and the confidence to challenge or clarify new requests.
• A proactive and persistent approach to following up actions and keeping stakeholders accountable.
• Experience with ConnectWise, including its ticketing, project management or dispatch functions, will be highly regarded.
• Experience with Microsoft Project, Smartsheet, monday.com, process documentation or project management training will be advantageous.

What else do you need to apply?

• Travel on-site toour office in Notting Hill and work in a hybrid capacity.
• Must be an Australian resident available to work full‑time hours without restrictions.

Compnow will provide and require all successful applicants to complete a current National Police Check as well as a new or updated state‑based Working With Children Check.

We are dedicated to a welcoming, inclusive and diverse workplace for everyone - built on merit, great work, ethics and character. And finally – have you made it this far and don’t meet every single requirement? Don’t count yourself out just yet – you may be exactly the person we are looking for and encourage your application.

All submissions will be treated with the strictest confidence. No phone, email, or agency requests. We are a 2026 Circle Back Initiative Employer – we commit to respond to every applicant.