Project Coordinator

HOBAN Recruitment; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

HOBAN Recruitment in Melbourne is seeking a Project Coordinator for a temporary contract to lead labour coordination ahead of January 2027. You will work onsite with the client, coordinating daily labour, schedules, and deployments across build, readiness, bump-in, and bump-out phases.

The role demands strong organisational and communication skills, experience managing large casual workforces, and the ability to adapt to changing priorities while ensuring safety and efficiency on site.

Qualifications

• Experience in project coordination, workforce coordination, logistics, events, construction, or site operations.
• Experience managing or coordinating large casual workforces.
• Experience coordinating labourers and forklift operators.
• Experience on major events or large-scale projects.
• Strong communication and interpersonal skills.
• Excellent organisational and time-management skills.
• Ability to manage competing priorities and changing requirements.
• Strong attention to detail and accurate record keeping.
• Confidence communicating with workers, contractors, clients, and senior stakeholders.
• Ability to remain calm, proactive and solutions-focused under pressure.
• Commitment to workplace health and safety.
• A current driver's licence is desirable.

Responsibilities

• Coordinating daily labour requirements across multiple work areas and zones.
• Managing and coordinating teams of general labourers and forklift drivers.
• Supporting workforce planning for event build and site readiness.
• Coordinating labour during bump-in, live operations and bump-out.
• Preparing daily workforce requirements, allocations, and schedules.
• Communicating shift requirements and operational updates to workers.
• Liaising with our client, external stakeholders, contractors, and onsite teams.
• Monitoring attendance, productivity, and workforce performance.
• Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements.
• Maintaining accurate workforce records, timesheets, and daily reporting.
• Supporting a safe, organised, and efficient working environment.
• Providing regular updates to HOBAN and our client through an online workforce management system.
• Responding quickly to changing operational requirements and workforce needs.

Skills

Project coordination

Workforce coordination

Logistics

Events

Site operations

Labour management

Forklift drivers coordination

Communication

Organisation

Health and safety

Stakeholder liaison

Job description

Project Coordinator

HOBAN Recruitment | Temporary Contract | Melbourne

About the Opportunity

HOBAN Recruitment is currently seeking an experienced Project Coordinator with major event experience to join our team on a temporary contract, working closely with our client onsite in the lead-up to and throughout the event in January 2027, including bump-in, live operations and bump-out.

This is an exciting opportunity to play a key coordination role in the delivery of a major sporting event. You will be responsible for coordinating daily labour requirements and supporting the effective management of labourers and forklift drivers across the event build, site readiness, bump-in and bump-out phases.

About the Role

As Project Coordinator, you will work closely with our client and onsite stakeholders to ensure labour resources are effectively planned, coordinated and deployed throughout the project lifecycle.

Your responsibilities will include:

• Coordinating daily labour requirements across multiple work areas and zones
• Managing and coordinating teams of general labourers and forklift drivers
• Supporting workforce planning for event build and site readiness
• Coordinating labour during bump-in, live operations and bump-out
• Preparing daily workforce requirements, allocations, and schedules
• Communicating shift requirements and operational updates to workers
• Liaising with our client, external stakeholders, contractors, and onsite teams
• Monitoring attendance, productivity, and workforce performance
• Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements
• Maintaining accurate workforce records, timesheets, and daily reporting
• Supporting a safe, organised, and efficient working environment
• Providing regular updates to HOBAN and our client through an online workforce management system
• Responding quickly to changing operational requirements and workforce needs

About You

We are looking for a highly organised and proactive coordinator who is comfortable working in a fast-paced, major event environment.

You will ideally have:

• Previous experience in project coordination, workforce coordination, logistics, events, construction, or site operations
• Experience managing or coordinating large casual workforces
• Experience coordinating labourers and/or forklift operators
• Previous experience working on major events or large-scale projects
• Strong communication and interpersonal skills
• Excellent organisational and time-management skills
• The ability to manage competing priorities and changing requirements
• Strong attention to detail and accurate record keeping
• Confidence communicating with workers, contractors, clients, and senior stakeholders
• The ability to remain calm, proactive, and solutions-focused under pressure
• A strong commitment to workplace health and safety
• A current driver's licence is desirable

Why Join Us?

This is a fantastic opportunity to work behind the scenes of a major sporting event and play an important role in its successful delivery.

You will work alongside our client, HOBAN, and a diverse onsite workforce, gaining valuable experience across event operations, workforce management, logistics and large-scale project delivery.

Contract Details

• Employer: HOBAN Recruitment
• Location: Melbourne
• Engagement: Temporary Contract
• Work Environment: Major Event / Site Operations
• Workforce: Labourers & Forklift Drivers
• Event Period: January 2027
• Phases: Build & Readiness / Bump-In / Live Operations / Bump-Out

Equity & Accessibility

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at [e-mail] or visit www.hoban.com.au/adjustments for additional contact details.