Project Coordinator

John Holland Pty Ltd; Perth; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible work arrangements

Paid parental leave

Career development programs

Wellbeing support

Inclusive culture

Job summary

John Holland Pty Ltd is seeking a highly organised Project Coordinator to join our Perth-based team. You will provide coordination and administrative support across project activities to ensure safe, efficient delivery and high standards.

The role involves ad hoc travel to project sites and strong relationships with site teams. We value candidates with experience in project coordination or administration within construction or infrastructure, excellent organisational and communication skills,

Qualifications

• Experience in a project coordination, administration or similar role in construction/infrastructure/rail or related industry.
• High attention to detail with experience maintaining project documentation, registers and reporting.
• Confident communication and ability to build relationships across office and site-based teams.
• Demonstrated experience using client applications such as ERMS and WORKFLOW.
• Willingness to undertake ad hoc travel to project sites from Perth.

Responsibilities

• Coordinate travel and accommodation for project staff, workforce, visitors and subcontractors using client booking and site access systems.
• Coordinate onboarding activities, PPE ordering, equipment requests and site access requirements including medicals and training.
• Maintain project registers, training matrices, contact lists and other key project records.
• Collate workforce timesheets and work with payroll to ensure accurate hours per roster cycle.
• Coordinate project administration, documentation, reporting and correspondence for day-to-day delivery.
• Maintain project roster to ensure information is accurate and up to date.
• Liaise with internal teams, subcontractors, suppliers and stakeholders to ensure timely, accurate information.
• Assist with project planning, meeting coordination, action tracking and follow-up across workstreams.
• Support procurement, onboarding, compliance and site-related processes as required.
• Travel to project sites on an ad hoc basis to provide hands-on coordination support.

Skills

Organisational skills

Communication skills

Attention to detail

ERMS/WORKFLOW

Stakeholder liaison

Job description

At John Holland, our purpose is simple: we transform lives with everything we do. We know infrastructure is about people — our customers, our employees and the communities we work in every day. That is what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.
Be part of a team that is up for the challenge of transforming lives for good.

About the Role:

We are looking for a highly organised and proactive Project Coordinator to join our Perth-based team. In this role, you will provide coordination and administrative support across project activities, helping the team deliver safely, efficiently and to a high standard. While the role is primarily based in Perth, it will involve ad hoc travel to project sites as required to support delivery, build strong relationships with site teams and ensure project requirements are met.

What you will do:

• Manage travel and accommodation arrangements for project staff, workforce, visitors and subcontractor employees utilising client booking and site access systems.
• Coordinate onboarding activities, PPE ordering, equipment requests and site access requirements including booking of required medicals and training.
• Maintain project registers, training matrices, contact lists and other key project records.
• Collate workforce timesheets and work with the John Holland payroll team to ensure employees are paid the correct hours per roster cycle.
• Coordinate project administration, documentation, reporting and correspondence to support day-to-day project delivery.
• Maintain project roster to ensure information is accurate and up to date.
• Liaise with internal teams, subcontractors, suppliers and stakeholders to ensure information is accurate, timely and well communicated.
• Assist with project planning, meeting coordination, action tracking and follow-up across key workstreams.
• Support procurement, onboarding, compliance and site-related processes as required.
• Travel to project sites on an ad hoc basis from Perth to provide hands-on coordination support and strengthen connection with site teams.

What we are looking for:

• Experience in a project coordination, project administration or similar role, ideally within construction, infrastructure, rail, engineering or a related industry.
• Strong organisational skills with the ability to manage competing priorities and keep things moving in a fast-paced project environment.
• Confident communication skills and the ability to build effective working relationships across office and site-based teams.
• Demonstrated experience using client applications; ERMS and WORKFLOW.
• High attention to detail, with experience maintaining project documentation, registers and reporting.
• Willingness to undertake ad hoc travel to site from Perth when required.

What we offer

• Competitive remuneration and benefits, including salary continuance and salary sacrifice options.
• Flexible work arrangements and generous leave benefits, including paid parental leave.
• Career development through technical, leadership and emerging talent programs.
• The opportunity to contribute to meaningful infrastructure projects across Western Australia.
• A diverse and inclusive culture where everyone can feel they belong.
• Wellbeing support and benefits designed to help you thrive at work and beyond.

John Holland does not accept any speculative or unsolicited CV’s from agencies that have been sent to our internal recruitment team or hiring managers.