Office Assistant

Hoban; City of Melbourne; On-site; AUD 58,000 - 66,000; Full time

Benefits offered by this job

Weekly pay

Dedicated consultant

Full training provided

Job summary

Hoban is seeking an experienced Agency Coordinator for a State Election project in Port Melbourne. You will deliver high-level administrative and operational support, coordinate workflows and ensure timely, accurate completion of tasks across support teams.

Key duties include managing inquiries, workforce scheduling, data tracking, and producing reports. The role requires strong communication, attention to detail and the ability to guide junior staff, all within a fast-paced, collaborative team.

Qualifications

• Previous administration, coordination or office support experience
• Strong attention to detail and data accuracy
• Excellent written and verbal communication skills
• The ability to manage competing priorities and meet deadlines
• Experience using spreadsheets, databases and digital systems
• Confidence providing guidance and support to team members
• The ability to work independently and exercise sound judgement
• A professional, adaptable and confidential approach to work

Responsibilities

• Coordinate work flowsand oversee task completion across support teams
• Manage shared inboxes, work queues and incoming enquiries
• Support workforce planning, scheduling and deadline tracking
• Maintain accurate records, data and operational trackers
• Prepare reports, summaries and spreadsheet-based documentation
• Respond to enquiries and resolve issues using sound judgement
• Coordinate meetings, training sessions and related logistics
• Provide guidance and support to junior team members
• Help maintain productivity and quality in a fast-paced environment

Skills

Admin experience

Coordination

Data accuracy

Communication

Prioritization

Spreadsheets

Databases

Digital systems

Independent work

Team guidance

Tools

Spreadsheets

Databases

Digital systems

Job description

Are you an experienced administrator who thrives in a fast-paced environment? Join a major State Election project and play a key role in supporting daily operations, coordinating workflows, and helping teams deliver critical outcomes.

This is an excellent opportunity to contribute to an important community-focused project while working alongside a collaborative and supportive team.

Assignment Details

Dates: 2 November - 13 December
Location: Port Melbourne (No parking on site- see transport information below)
Rate: $42.49 per hour + Super
Available Shifts: 7:00am - 5:00pm | 2:30pm - 1:00am | 12:00am - 8:30am

About the Role

As an Agency Coordinator, you will provide high-level administrative and operational support, helping to coordinate workflows and ensure activities are completed accurately and on time.

Key Responsibilities

• Coordinate work flowsand oversee task completion across support teams
• Manage shared inboxes, work queues and incoming enquiries
• Support workforce planning, scheduling and deadline tracking
• Maintain accurate records, data and operational trackers
• Prepare reports, summaries and spreadsheet-based documentation
• Respond to enquiries and resolve issues using sound judgement
• Coordinate meetings, training sessions and related logistics
• Provide guidance and support to junior team members
• Help maintain productivity and quality in a fast-paced environment

Agency Coordinator | State Election Project

$42.49 p/hr + Super | 2 November - 13 December | Port Melbourne

About You

To be successful in this role, you will have:

• Previous administration, coordination or office support experience
• Strong attention to detail and data accuracy
• Excellent written and verbal communication skills
• The ability to manage competing priorities and meet deadlines
• Experience using spreadsheets, databases and digital systems
• Confidence providing guidance and support to team members
• The ability to work independently and exercise sound judgement
• A professional, adaptable and confidential approach to work

Physical Requirements

• Regular movement between sitting, standing and walking
• Walking across operational sites
• Safe lifting and movement of materials and equipment (up to 13kg)

Why Work with HOBAN?

• Weekly pay, every week
• A dedicated HOBAN consultant supporting you for the length of the assignment
• Opportunity to support a significant state wide project + other opportunities
• Full training provided!

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***********@hoban.com.auor visit www.hoban.com.au/adjustmentsfor additional contact details.

IMPORTANT NOTE

• There is NO parking at the site. You must not drive to or attempt to park at site.
• A free shuttle bus will run between Southern Cross Station and the venue for every shift. You are strongly advised to use this service.
• Shuttle travel time sits OUTSIDE your rostered start and finish times and is not paid. Please factor this into your travel planning before accepting a roster.