Project Administrator (Temp)

SIMPEC; Pinjarra; On-site; AUD 65,000 - 90,000; Full time

Job summary

SIMPEC is recruiting a Project Administrator to cover a short-term leave period at our Pinjarra project from 26 October to 10 November. The role involves admin support across timesheets, payroll reporting, accounts, HSE administration, and general project administration, with daily site travel.

The successful candidate will have 3–5 years in a similar site administration role, strong communication skills, and the ability to work both independently and as part of a team in a fast-paced

Qualifications

• 3-5 years industry experience in a similar role.
• Demonstrated site administration background with timekeeping, accounts, and document control.
• Strong written and verbal communication to build relationships at all levels.
• Ability to work within a team and autonomously, proactive and shows initiative.
• High attention to detail and problem-solving skills.

Responsibilities

• Maintain the Project Master List and Timesheet/Sign On Master.
• Cross reference sign-on sheets to timesheets and validate reports.
• Coordinate verification of daily absences and welfare checks with Supervisors.
• Enter timesheet hours and process fortnightly payroll data.
• Assist HSE and HR with new starter onboarding.
• Compile Daily Force Report, Sign Ons, Delivery Register, and weekly reports.
• Raise site material requests and manage invoice receipting in Pronto.
• Maintain filing systems and document control protocols.

Skills

Site administration

Timekeeping

Accounts

Document control

Interpersonal skills

Leadership

Attention to detail

Initiative

Tools

Pronto

Job description

At SIMPEC, culture is a big deal! Forged on community spirit and mateship. We operate in a candid environment where we value real collaboration and connection with people as people, and not as commodities. We are committed to safety; we celebrate success and have fun along the journey and are genuinely committed to live our values and walk the talk.

We are currently seeking a Project Administrator to cover a period of leave at our project in Pinjarra from 26th of October to 10th of November. Hours of work are 6.15am-5.15pm (Monday to Thursday) & 6.15am-2.45pm (Friday).

This short-term role will see you providing admin support to the project team with responsibilities of timesheet entry and associated reporting, accounts, HSE administration and other adhoc project administrative tasks and will be drive in & out to site daily.

The Role:

• Maintain the Project Master List and Timesheet / Sign On Master including new starters, changes in classifications, demobilisations and crew changes.
• Cross reference of daily sign-on sheets to timesheets and validation of DWS Force Report.
• Coordinate with applicable Supervisors in relation to verification of daily absences and welfare checks.
• Accurate data entry of timesheet hours, applicable checks for completeness and submission of fortnightly pay file upload in accordance with internal payroll processes and deadlines
• Assist HSE and HR personnel to coordinate seamless new starter first day process
• Collation of information required for Daily Force Report to Client, Daily Sign Ons and Delivery Register, Plant and Equipment Pre-starts to Vendors, Project Control Weekly Report, and other reports.
• Raising of site material requests (SMR) and delivery docket / invoice receipting in Pronto.
• Manage and maintain filing systems and archiving of project documentation while maintaining document control protocols.

About You:

• 3-5 years industry experience in a similar role
• Demonstrated site administration background with previous exposure to timekeeping, accounts, document control.
• Well-developed interpersonal and communication skills (written and verbal) with the ability to build positive working relationships at all levels.
• Strong leadership skills with the ability to effectively work both within a team and autonomously, be proactive and able to use initiative
• Problem solving skills, high attention to detail and self-discipline.

At SIMPEC we recognise that we are strengthened by diversity and pride ourselves on leading positively as an equal opportunity employer. We are committed to continuing to build upon the inclusivity in our workplace and ensuring that collectively, we as a team, are a diverse representation of the communities in which we operate. We recognise that diversity includes gender, age, race, disability status, sexual orientation, neurodiversity, religion, Veterans and defence service and many other aspects of your identity and experience and strongly encourage all to apply.