Administrator Project

Civmec; Eneabba; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

12 weeks paid parental leave

1 week for permanent secondary carers

Rewards and recognition scheme

Accident and sickness insurance

Travel, entertainment, vehicle and 生活折

Job summary

Civmec Construction & Engineering Pty Ltd seeks an experienced Project Administrator for the Iluka Rare Earths Refinery site in Eneabba, Western Australia. The role supports the project team with documentation control, payroll timing, and workforce mobilisation, reporting to project managers, engineers and site personnel.

The role involves maintaining registers, data integrity, and compliance while navigating a busy site environment on a 2:1 DIDO roster with transport provided to site from Perth.

Qualifications

• Experience in a similar role within construction or heavy industry projects.
• Strong problem-solving skills and high attention to detail.
• Commitment to safety, integrity and teamwork.

Responsibilities

• Prepare weekly time sheets and submit to payroll.
• Maintain records for personnel, training & compliance.
• Mobilise and demobilise all personnel arriving to and leaving from site.
• Maintain and manage registers.
• Ensure maintenance and upgrade of project data and statistics.
• Ensure maintenance of inspection and testing documentation.
• Assist in the compilation of MDRs.
• Perform other general duties as necessary to suit operational requirements.

Skills

Attention to detail

Stakeholder communication

MS Office

Remote/site administration

Tools

Microsoft Office Suite

Job description

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Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. Our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.

Join the Civmec Team

Civmec is proud to be delivering Iluka’s SMPE&I package, including the piping installation scope for the Iluka Rare Earths Refinery, Australia's first fully integrated rare earths facility and a key component of the nation's critical minerals strategy. This large-scale project involves complex structural, mechanical, piping, electrical and instrumentation works across a high-profile processing facility.

With construction progressing, we are seeking an experienced Project Administrator to provide vital administrative support across a busy site-based project team. Working closely with project managers, engineers, supervisors, subcontractors and site personnel, you will coordinate project documentation, maintain accurate records, assist with workforce mobilisation, support procurement and logistics activities, and ensure compliance with project and company procedures.

This position is based at the Iluka Rare Earths Refinery in Eneabba, approximately 274 km north of Perth, Western Australia. We offer a2:1 DIDO roster, with all transport to and from site provided via Perth Airport.

The Role

Ability to manage multiple priorities, maintain attention to detail, and build strong working relationships across stakeholders will be critical to your success. You will play an important role in supporting the smooth day-to-day operation of the project while contributing to the achievement of key project milestones.

Key Responsibilities:

• Prepare weekly time sheets and submit to payroll
• Maintain accurate, personnel, training & compliance records
• Mobilise and demobilise all personnel arriving to and leaving from site
• Maintain and manage registers
• Ensure maintenance and upgrade of project data and statistics
• Ensure maintenance of inspection and testing documentation
• Assist in the compilation of MDR’s
• Perform other general duties that may be necessary to suit operational requirements as directed

About You

To be successful in the role you will possess the following:

• Previous experience in a similar role within construction or heavy industry projects
• Strong problem-solving skills
• High attention to detail
• A commitment to safety, integrity, and teamwork
• Ability to communicate with a range of key stakeholders and key role members
• Ability to work autonomously and collaboratively in remote environments
• Experience with systems & Microsoft suite

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume' culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that's why we provide an environment rich in career development opportunities to upskill and develop professionally. We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.

Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply. We respectfully request no agency submissions.