Project Administrator - Residential Construction

Aamico Homes Pty Ltd; Melbourne; On-site; AUD 45,000 - 65,000; Full time

Job summary

Aamico Homes is seeking a Project Administrator to join our Melbourne-based residential construction team. This hands-on role coordinates projects from pre-construction through permits, assists clients with colour selections, and supports the Site Manager during construction.

You will liaise with consultants, track milestones, manage documentation, and help ensure a smooth progression from signed contract to handover in a dynamic, team-oriented environment.

Qualifications

• Experience in residential construction administration or pre-construction is preferred.
• Strong organisational and time-management skills are essential.
• Excellent attention to detail and document management abilities.
• Confident communication with clients and industry professionals.

Responsibilities

• Coordinate residential projects through the pre-construction process.
• Prepare and coordinate building permit applications.
• Liaise with surveyors, councils, engineers and other consultants.
• Obtain and coordinate documentation, reports and approvals.
• Monitor permit requirements and respond to information requests.
• Coordinate working drawings and construction documentation.
• Track milestones and ensure timely completion of documents.
• Assist with client colour and material selections.
• Provide administrative support to the Site Manager during construction.

Skills

Time management

Detail-oriented

Client communication

Multitasking

Education

Studies in Building & Construction

Tools

PM software

Job description

Project Administrator - Residential Construction

Aamico Homes is seeking an organised, motivated and proactive Project Administrator to join our growing residential construction team. This is a hands-on role involving the coordination of projects through the pre-construction and building permit stages, assisting clients with colour selections, and providing ongoing administrative support to our Site Manager once construction commences. You will play an important role in ensuring each project progresses efficiently from signed contract through to construction and handover.

Key responsibilities

• Manage and coordinate residential projects through the pre-construction process
• Prepare and coordinate building permit applications
• Liaise with building surveyors, councils, developers, engineers, energy raters and other consultants
• Obtain and coordinate required documentation, reports and approvals
• Monitor outstanding permit requirements and respond to requests for further information
• Coordinate working drawings, engineering and other construction documentation
• Track project milestones and ensure documentation is completed within required timeframes
• Conduct and assist with internal colour and material selection appointments with clients
• Guide clients through selecting finishes, fixtures, colours and inclusions for their new home
• Provide administrative support to the Site Manager once construction commences

About you

• Previous experience in residential construction administration, pre-construction or a similar role; OR completed or currently undertaking relevant studies in Building & Construction, Construction Management, Building Design, Building Surveying or a related discipline; OR limited industry experience but demonstrate a strong willingness to learn and develop within residential construction
• Strong organisational and time-management skills
• Strong attention to detail and document management skills
• Confidence communicating directly with clients and industry professionals
• The ability to manage multiple tasks and prioritise deadlines
• A proactive attitude and willingness to take ownership of responsibilities
• Ability to work independently while collaborating with sales, drafting and construction teams
• Basic understanding of residential construction terminology and processes (advantageous)
• Experience with construction/project management software (advantageous)

About us

• Aamico Homes is a Melbourne-based residential builder specialising in custom homes, house and land packages and knockdown rebuilds. We pride ourselves on offering our clients flexibility throughout the building process while maintaining a personalised approach from initial design through to construction and handover.
• Opportunity to work across various stages of residential construction
• Hands-on experience with custom home building projects
• Training and guidance available for less experienced candidates
• Work closely with experienced building professionals
• Opportunity to develop your skills and grow within the residential construction industry
• Supportive and collaborative team environment