Project Administrator / Project Coordinator

Formcom; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Formcom is seeking a Project Administrator to support our formwork projects across Australia. You will handle delivery coordination, accounts, budgets and reporting to ensure on-time, on-budget project outcomes.

The role requires at least 2 years in construction (preferably formwork), solid drawing-reading ability, and strong organisation with a proactive, independent work style. You will liaise with clients, suppliers and subcontractors and help streamline financial and project processes.

Qualifications

• 2+ years of experience in construction (Formwork preferred).
• Ability to read and understand construction drawings and documents.
• Excellent organisational skills and attention to detail.
• A self-starter with a positive attitude who can work independently and contribute to team success.

Responsibilities

• Support accounts payable/receivable, invoice processing and coding.
• Track project costs in real time, maintain budgets, and produce cash flow forecasts and job profitability reports.
• Support job scheduling, resource allocation, and milestone tracking to keep projects on schedule.
• Coordinate with clients, suppliers and subcontractors on deliveries and progress updates.
• Maintain accurate project documentation, approvals and compliance records.
• Data integrity across Varicon; streamline invoicing, cost coding and reporting workflows.
• Assist with procurement, logistics and coordination; manage internal communications and meeting notes.

Skills

Construction experience

Reading drawings

Attention to detail

Communication skills

Independent worker

Tools

Varicon

Job description

At Formcom, we offer unparalleled quality, bringing the gold standard in formwork services Australia-wide.

With over 20 years of experience in the formwork industry, we’ve consistently delivered top-tier services, rivalling the best in the industry. Our adaptability and forward-thinking approach have won trust from contractors and developers, leading to a portfolio built largely on repeat business. Whether it’s high-rise, luxury hotels or sprawling commercial buildings, our track record is a testament to our unwavering dedication and supreme expertise in formwork.

We’re seeking a Project Administrator to support our projects with delivery, accounts, budgets, and reporting—ensuring every project is delivered on time and on budget.

Key Responsibilities

Financial Admin

• Support of accounts payable and receivable: invoice processing, coding

• Track project costs in real time, maintain budgets, and produce cash flow forecasts and job profitability reports

Project Administration & Coordination

• Support job scheduling, resource allocation, and milestone tracking to keep projects on schedule

• Coordinate with clients, suppliers, and subcontractors on deliveries, variations, and progress updates

• Maintain accurate project documentation, approvals, and compliance records

Systems, Reporting & Process Improvement

• Ensure data integrity across Varicon

• Streamline workflows for invoicing, cost coding, and reporting efficiency

Operational Support

• Assist with procurement, logistics, and coordination as needed

• Manage internal comms, meeting minutes, and ad-hoc quoting/tender support
  

Skills and Experience:

• 2+ years of experience in construction (Formwork experience preferred)

• Strong ability to read and understand construction drawings and documents

• Excellent organisational skills and attention to detail

• A self-starter with a positive attitude who can work independently and contribute to team success

• Reliable, punctual, and professional

• Strong attention to detail and safety-conscious mindset

• Excellent communication and interpersonal skills

• Ability to adapt to changing schedules and work conditions

Shortlisted candidates will be contacted.