Contracts Administrator

UGL

Brisbane

On-site

AUD 70,000 - 110,000

Full time

3 days ago

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Benefits offered by this job

Discounted health insurance

Salary continuance insurance

Flexible work arrangements

Salary sacrifice

Novated leasing

Health & Safety culture

Wellness program

Paid parental leave

Education and leadership development

Career options via CIMIC Group

Job summary

UGL Pty Limited’s Energy & Industrial team is seeking an experienced Contracts Administrator to support project delivery across cost, time and quality targets. You will manage contract administration for goods, materials and services, ensuring compliance with UGL standards and standard industry practice.

Working with the Project Manager and Commercial Manager, you will coordinate subcontractor claims and variations, prepare payment claims and assist monthly project reporting for timely delivery

Qualifications

3 years’ experience in Contracts Administration in resources/construction.
Degree or Diploma in Quantity Surveying, Construction Management or similar.
Advanced MS Excel and MS Office; SAP desirable.
Strong communication, negotiation and stakeholder management.
High resilience, proactive problem-solving.
Strong organisation and ability to meet deadlines.
Positive, customer-focused, team-oriented attitude.

Responsibilities

Manage all contract administration activities for the project.
Prepare accurate, on‑time payment claims in line with head contract and Security of Payments legislation.
Review and coordinate subcontractor payment claims and variations.
Monitor contract securities, insurances, claims and variations.
Administer subcontract agreements to ensure delivery against cost, quality and schedule targets.
Coordinate with Project, Design and Construction Managers to ensure on‑time delivery of goods and services.
Support monthly internal and external project reporting (e.g., S‑curves, earned value ratios, productivity).
Conduct preliminary commercial evaluation of subcontractor tenders.

Skills

Contract administration

Subcontract management

Excel proficiency

SAP experience

Communication skills

Negotiation

Stakeholder management

Organisation skills

Education

Quantity Surveying/Construction Management degree

Tools

MS Excel

MS Office

SAP

Job description

UGL’s Energy & Industrial national business unit is experiencing rapid growth, and we need motivated and capable people to join our team. UGL’s in-house engineering and design capability, together with our strong project delivery and operations and maintenance expertise puts us in a strong position in the market. Our target project opportunities include Solar, Battery Energy Storage Systems, and Wind Projects, as well as Hydrogen and Ammonia projects. As we continue to deliver & evolve, we are looking for an experienced Contracts Administrator to join our team. This role can be based in QLD, NSW or VIC.

About the role

As a Contracts Administrator, you will play a key role in supporting project delivery across cost, time and quality targets. Working closely with the Project Manager and Commercial Manager, you will manage upstream and downstream contract administration for goods, materials and services while ensuring compliance with UGL standards, legislation and best commercial practice

Manage all contract administration activities for the project.
Prepare accurate, on‑time payment claims in line with head contract and Security of Payments legislation.
Review and coordinate subcontractor payment claims and variations.
Monitor contract securities, insurances, claims and variations.
Administer subcontract agreements to ensure delivery against cost, quality and schedule targets.
Coordinate with Project, Design and Construction Managers to ensure on‑time delivery of goods and services.
Support monthly internal and external project reporting (e.g., S‑curves, earned value ratios, productivity).
Conduct preliminary commercial evaluation of subcontractor tenders.

Your skills and experience:

Minimum 3 years’ experience in Contracts Administration or a similar position within the resources / construction sector.
Degree or Diploma in Quantity Surveying, Construction Management or similar.
Advanced MS Excel skills and proficiency in MS Office; SAP experience desirable.
Strong communication, negotiation and stakeholder management skills.
High resilience, problem‑solving ability and a proactive approach.
Strong organisation skills with the ability to manage competing deadlines.
A positive, customer‑focused, team‑oriented attitude.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and a requirement for you to undergo pre-employment medical assessment including drug and alcohol screen.

About UGL

UGL Pty Limited is a leading provider of end-to-end engineering, construction, and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue‑chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies. UGL appreciates the diversity and richness of its people and seeks to create inclusive environments where each employee feels safe to bring their whole selves to work. We encourage applications from Indigenous Australians, Women, Military Veterans, those from diverse cultural backgrounds, people with a disability and our friends in the LGBTIQ+ Community.

What we offer

When you join UGL, you’ll get to shape the nation alongside Australia’s best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You’ll be empowered to follow your curiosity and supported to carve out your dream career-life journey. As a diversified services organization, UGL appreciates the diversity and richness of its people and looks to create inclusive environments that promote your talent and skills