Project Administrator | Major Infrastructure Program

Roussos Recruitment; Adelaide; On-site; AUD 94,000 - 110,000; Full time

Benefits offered by this job

9-day fortnigh

Gifted leave between Christmas and New

Professional development pathway

Exposure to senior leaders

Career stability

Collaborative team environment

Program-wide skill development

Job summary

Roussos Recruitment is seeking a detail‑driven Project Administrator for a major defence infrastructure program in Adelaide's CBD. You will support senior stakeholders, coordinate documentation and governance, and help keep complex project workstreams on track.

The role requires strong organisational skills, excellent written and verbal communication, and proficiency with Microsoft Office, SharePoint and Teams.

Qualifications

• Experience in project administration or coordination.
• Strong organisational, administrative skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong stakeholder and interpersonal skills.
• Experience preparing documentation, reports, correspondence and meeting minutes.
• Strong Microsoft Office skills, including Word, Excel and PowerPoint.
• Experience working within a multidisciplinary project environment.
• Australian citizenship and eligibility to obtain and maintain the required security clearance.
• A relevant qualification in project administration, project management or a related discipline will be highly regarded.

Responsibilities

• Supporting multiple project and coordinate project documentation, reports, registers and correspondence
• Supporting project governance, document control and reporting requirements
• Maintaining technical and project registers
• Supporting technical assurance, change control and project processes
• Coordinating documentation required for regulatory and permit processes
• Scheduling meetings, preparing agendas, taking minutes and coordinating follow-up actions
• Supporting the development of project documents, reports and resources
• Coordinating onboarding and training for new project team members
• Maintaining project information across SharePoint and Microsoft Teams
• Liaising with internal stakeholders, project partners, consultants and contractors
• Supporting multiple projects and workstreams as priorities evolve
• Helping develop and implement effective project processes and systems

Skills

Organisation

Communication

Stakeholder management

Prioritisation

Attention to detail

Education

Project administration qualification

Tools

Microsoft Office

SharePoint

Microsoft Teams

Excel

PowerPoint

Job description

Project Administrator | Major Infrastructure Program

$94,000 - $110,000 + Superannuation + Bonus

Be the Project Administrator Help Deliver One of South Australia's Largest Defence Infrastructure Programs

• Join a multi-billion-dollar defence infrastructure program
• Adelaide CBD location
• 9-day fortnight and gifted Christmas/New Year leave

The Opportunity

If you are a switched-on Project Administrator who enjoys a fast-paced environment, takes ownership and likes being at the centre of what is happening, this could be your next opportunity.

Working within a major infrastructure program, you will join a growing team of construction, engineering and project professionals delivering one of South Australia's most significant and complex programs.

You will need to be comfortable with a busy, project-based workload and confident juggling competing priorities. In return, you will gain exposure to complex projects, senior stakeholders and an environment where your contribution will genuinely make a difference.

The Role

You will support multiple senior stakeholders across a range of project and technical activities, requiring strong organisation, initiative and the ability to quickly understand what needs to happen next.

Your responsibilities will include:

• Supporting multiple project and coordinate project documentation, reports, registers and correspondence
• Supporting project governance, document control and reporting requirements
• Maintaining technical and project registers
• Supporting technical assurance, change control and project processes
• Coordinating documentation required for regulatory and permit processes
• Scheduling meetings, preparing agendas, taking minutes and coordinating follow-up actions
• Supporting the development of project documents, reports and resources
• Coordinating onboarding and training for new project team members
• Maintaining project information across SharePoint and Microsoft Teams
• Liaising with internal stakeholders, project partners, consultants and contractors
• Supporting multiple projects and workstreams as priorities evolve
• Helping develop and implement effective project processes and systems

The Like Mind

You are switched on, organised and proactive, with a collaborative approach and the confidence to manage competing priorities in a fast-paced environment. You can take initiative and assess what needs to be done.

You will bring:

• Experience in project administration, project coordination or a similar role
• Strong organisational, administrative skills and ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Strong stakeholder and interpersonal skills
• Experience preparing documentation, reports, correspondence and meeting minutes
• Strong Microsoft Office skills, including Word, Excel and PowerPoint
• Experience working within a multidisciplinary project environment
• Exposure to infrastructure, engineering, construction, defence, government or another highly structured environment will be advantageous
• Australian citizenship and eligibility to obtain and maintain the required security clearance

A relevant qualification in project administration, project management or a related discipline will be highly regarded.

Why Join?

This is an opportunity to build your career within one of South Australia's most significant infrastructure programs, working alongside experienced project and technical professionals.

You will benefit from:

• 9-day fortnight
• Gifted leave between Christmas and New Year, so you will not need to use your annual leave during this period
• Structured 12-month professional development pathway
• Exposure to senior leaders and complex project environments
• Long-term project pipeline and career stability
• A collaborative and engaging team environment
• The opportunity to develop your project administration and coordination skills across a major infrastructure program