Senior Project Administrator

Sharp & Carter Business Support; City of Melbourne; Hybrid; AUD 80,000 - 90,000; Full time

Benefits offered by this job

NFP salary packaging benefits

Hybrid working arrangement (3 days in-

Full training provided

Excellent public transport access

Job summary

Sharp & Carter Business Support is assisting a not-for-profit organisation in Melbourne with a Senior Project Administrator role. The role covers applications, payments, reporting, compliance and stakeholder engagement in a hybrid setup, with full training provided and a focus on structured processes.

You’ll coordinate documentation, manage financial records, and liaise with member organisations while handling multiple priorities in a busy environment.

Qualifications

• Experience coordinating complex administrative processes
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Attention to detail and accuracy in documentation

Responsibilities

• Coordinate applications, documentation and project records
• Process payments and maintain financial records
• Manage reporting, compliance and administrative requirements
• Liaise with member organisations and stakeholders
• Monitor timelines and milestones
• Prepare correspondence, reports and stakeholder communications
• Maintain databases, documentation and SharePoint records
• Support program administration and continuous improvement initiatives

Skills

Attention to detail

Organisational skills

Time management

Multi-priority handling

Written & verbal communication

Stakeholder engagement

Excel proficiency

Tools

Excel

SharePoint

Job description

Senior Project Administrator (Projects, Funding & Stakeholder Coordination)

$80,000 - $90,000 + Super + NFP Salary Packaging | Hybrid Working | Full Training Provided

Join a well-established not-for-profit making a tangible difference across communities. This respected organisation administers funding, development and infrastructure-focused programs that support member organisations across Victoria. With a strong reputation, a collaborative culture and a long-tenured team, they are seeking a Senior Project Administrator to support a range of programs spanning applications, payments, reporting, compliance and stakeholder engagement.

This is an opportunity to join an organisation where you can see the direct impact of your work. Working closely with stakeholders and project teams, you'll help facilitate initiatives that deliver meaningful, real-world outcomes while enjoying the stability and flexibility of a highly supportive workplace.

No prior grants or funding experience is required. Full training will be provided.

The Opportunity

Joining a small and experienced team, you'll play a key role in ensuring programs are administered efficiently from initial application through to payment processing, reporting and ongoing stakeholder communication.

This role will suit an experienced administrator who enjoys working in a structured environment, managing competing priorities and building strong relationships with a broad range of stakeholders.

• Coordinate applications, documentation and project records
• Process payments and maintain accurate financial records
• Manage reporting, compliance and administrative requirements
• Liaise with member organisations and key stakeholders
• Monitor timelines, milestones and competing priorities
• Prepare correspondence, reports and stakeholder communications
• Maintain databases, documentation and SharePoint records
• Support program administration and continuous improvement initiatives

About You

We're open to candidates from a variety of backgrounds, including:

• Project Administration
• Program Coordination
• Senior Administration
• Operations Administration
• Grants or Funding Administration
• Construction or Project Support Administration
• Education, Membership or Not-for-Profit Administration

You will bring:

• Exceptional attention to detail
• Strong organisational and time management skills
• Experience managing complex administrative processes
• Confidence working across multiple priorities and deadlines
• Excellent written and verbal communication skills
• Strong stakeholder engagement skills
• Advanced Microsoft Office skills, particularly Excel

Highly Regarded

• Experience in a project-based environment
• Exposure to funding, compliance or reporting processes
• Construction, architecture, facilities or capital works administration experience
• Experience reviewing project documentation, reports or feasibility studies

Why Join?

• $80,000 - $90,000 + Super
• NFP salary packaging benefits to increase your take-home pay
• Hybrid working arrangement (3 days office / 2 days WFH)
• Tuesday office collaboration day, with flexibility around remaining days
• Paid onsite parking and excellent public transport access
• Full training and onboarding providedSupportive team with extensive organisational knowledge
• Long-term career opportunity within a respected not-for-profit
• The opportunity to contribute to projects that create visible, meaningful outcomes across communities

If you're a highly organised administrator who enjoys coordinating complex processes, working with stakeholders and seeing projects through from application to completion, we'd love to hear from you.