Project Administrator/ Coordinator - Field Operations

Paxus; Sydney; Hybrid; AUD 45,000 - 76,000; Full time

Job summary

Paxus is seeking a highly organised Project Admin/Coordinator to support field operations across the Northshore depots. This is a 6-month, full-time contract with potential for extension and a hybrid working arrangement.

The role involves coordinating and dispatching work, responding to urgent incidents, and providing essential administrative support across multiple depots. Candidates should have strong organisational and communication skills, with SAP experience and a valid driver licence.

Qualifications

• Experience in administration, operations support, coordination, or similar roles.
• Strong multitasking and organisational skills with ability to manage priorities.
• Excellent communication and stakeholder management are essential.

Responsibilities

• Dispatch jobs to field crews using the works management system.
• Respond to urgent incidents and coordinate field crews accordingly.
• Provide day-to-day administrative support to operational teams.
• Assist with purchasing and procurement activities.
• Process information and photographic evidence relating to third-party damage claims.
• Provide onsite support to depot operations.
• Coordinate and manage competing priorities in a fast-paced environment.
• Assist with leave coverage and operational requirements across different depots.
• Complete various ad hoc administrative and operational tasks as required.
• Communicate effectively with field crews, team leaders and other stakeholders.

Skills

Administration

Operations support

Coordination

Stakeholder management

Communication

Tools

SAP

Job description

Project Administrator/ Coordinator - Field Operations

Project Admin/ Coordinator - Field Operations

6m Contract potential extension | Northshore | Hybrid Opportunity | up to $55 + s p/h

About the Role

We are seeking an organised and adaptable Project Admin/Coordinator to join a busy operational team supporting field crews across the Northshore depots. This is a 6-month full-time contract, with the potential for extension. The role is ideal for someone who enjoys a fast-paced operational environment, is confident coordinating multiple priorities, and has strong administration and communication skills.

You will play a key role in supporting field teams by coordinating and dispatching work, responding to urgent incidents and providing essential administrative and operational support across multiple depots.

Key Responsibilities

• Dispatch jobs to field crews using the works management system.
• Respond to urgent incidents and coordinate the appropriate field crews.
• Provide day-to-day administrative support to operational teams.
• Assist with purchasing and procurement activities.
• Process information and photographic evidence relating to third-party damage claims.
• Provide onsite support to depot operations.
• Coordinate and manage competing priorities in a fast-paced environment.
• Assist with leave coverage and operational requirements across different depots.
• Complete various ad hoc administrative and operational tasks as required.
• Communicate effectively with field crews, team leaders and other stakeholders.

About You

We are looking for someone who is highly organised, proactive and comfortable working in an operational environment where priorities can change quickly.

You will ideally have:

• Previous experience in administration, operations support, coordination or a similar role.
• Strong organisational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and accuracy.
• The ability to work independently while also being a strong team player.
• Confidence using computer systems and learning new systems quickly.
• SAP Experience
• Full driver license is essential

The following experience would be highly regarded:

• Procurement or purchasing experience.
• Experience processing or managing third-party damage claims.
• Experience working within utilities, infrastructure, field services or a similar operational environment.

Additional Info To Note:

• Monday to Friday, 7:00am - 3:30pm.
• Hybrid working arrangements available once you are established in the role and performing well.
• The role requires approximately 2 days at Dee Why and 1 day at Artarmon, with the arrangement alternating week to week.
• Training: You will be required to attend the office each day for the first 2-4 weeks to complete training and become familiar with the systems and processes.
• Police check & drug and alcohol testing. These checks are required as part of standard workplace health and safety requirements.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds, and people living with a disability. The recruitment and selection process varies, and some roles may include completion of pre-employment assessments, in-person or online interviews, psychometric testing, written assessments, scenario-based tasks, presentations, and pre-employment checks such as medical (including drug and alcohol), criminal history, or financial. If you require an adjustment to any part of the recruitment process, including the application form or assessments completed in an alternate format, please contact me using the above details. As part of our ongoing commitment to accessibility, the Paxus website has been independently audited against (WCAG) 2.2 Level AA, with ongoing improvements continuously being made to enhance accessibility. If you experience any difficulties, please contact me on the above details.