Project Administrator

Hutchinson Builders; Toowoomba Regional; On-site; AUD 65,000 - 80,000; Full time

Job summary

Hutchies in Toowoomba is seeking a motivated Project Administrator to join our team on a full-time permanent basis. Based in our Toowoomba office, you’ll work on a range of education, health, government and commercial projects and gain hands-on exposure across the full project lifecycle.

You’ll be supported with ongoing training and development and have the opportunity to progress into Contract Administration or Project Management as you grow within a close-knit, down-to-earth team.

Qualifications

• Proven ability to manage administrative tasks in a project environment.
• Strong written and verbal communication skills.
• Strong attention to detail and organisational skills.
• Willingness to learn industry practices and Hutchies standards.

Responsibilities

• Coordinate project meetings, agendas, minutes and distribute documents.
• Manage diary, emails, travel arrangements and general admin for the project team.
• Assist with reports, presentations, monthly updates and project documentation.
• Support contract administration tasks including subcontract documents and invoices.
• Maintain project registers for variations, EOTs, procurement and document control.
• Undertake weekly site visits to support project delivery.
• Assist with defect management and project close-out processes.
• Provide day-to-day office support to ensure smooth team operations.

Skills

Attention to detail

Organisational skills

Professional communication

Problem solving

Team player

Initiative

Relationship building

Education

Tertiary qualification or study in related field

Job description

Hutchies is seeking a motivated Project Administrator to join our Toowoomba team on a full time permanent basis.

Based in our Toowoomba office, you'll join one of Hutchies' largest and most established regional teams, supported by a strong pipeline of work.

You'll gain hands on exposure to the full project lifecycle, from tender through to handover, while working on significant education, health, government, community and commercial projects.

The role offers a pathway into Contract Administration or Project Management, supported by ongoing training and professional development opportunities.

You’ll work alongside experienced Project Managers, Contract Administrators and site teams who are passionate about mentoring and developing the next generation of construction professionals.

You’ll be joining a close knit, down to earth team that values initiative, teamwork and learning, with the opportunity to contribute to projects that make a lasting impact on local communities across Australia.

Responsibilities

As a Project Administrator, your responsibilities will include:

Coordinate project meetings, including agendas, minute taking, distribution of documents, and follow up of action items.

Manage diary, email, travel arrangements, and general administrative support for the project team.

Assist with preparing reports, presentations, monthly updates, and project documentation.

Support contract administration tasks, including subcontract letting, preparing subcontract documents, and processing invoices.

Maintain project registers such as variations, EOTs, procurement, and document control systems.

Undertake weekly site visits to support project delivery and collaborate closely with site personnel.

Assist with defect management and project close out processes.

Provide day to day office support, ensuring smooth operations across the team.

Reconcile expenses and manage business administration tasks as required.

Perform additional duties as directed to support project and team outcomes.

Requirements

To be successful in this role, you should have:

Relevant tertiary qualifications or currently studying in the respective field for this role

Previous experience in an administrative or construction related role.

Strong attention to detail and organisational skills

Professional written and verbal communication skills

Excellent analytical and problem solving skills

An interest in construction, with a willingness to learn industry practices and Hutchies' minimum standards

Ability to work in a team environment and have initiative when working independently

Ability to foster strong relationship building with all relevant stakeholders

A down-to-earth, fun, friendly and professional approach to your work

The Hutchies difference

Hutchies has been building the structures in which Australians live, work, study, shop and play since 1912. From our early beginnings, we have grown into a dynamic and diverse construction company, delivering sophisticated projects across a comprehensive portfolio.

We're not like other builders. Relationships are everything to us – whether it's with our people, our clients, or the local communities in which we live and work.

As a Hutchies company member, you're not just part of a great work environment; you will also be supported with training and continuous development along with access to exclusive perks. These include discounted personal travel and flights, savings on health insurance, and big discounts from top Australian retailers. Plus, we've got a calendar full of gatherings for social events, meetings, and conferences. And if you or your immediate family ever need support, our industry leading Employee Assistance Programs (EAP) are there to help.

A fair go for all

Hutchies is all about equal opportunities and embracing diversity. Our commitment to an inclusive, people focused culture isn't just talk — it's who we are. Through initiatives like Statim Yaga and partnerships like NAWIC and UNIQ You, we're putting our values into action. So, whether you're part of our award winning Indigenous programs or advancing women in construction, you're part of a family that values long term relationships and community. We're not just building structures; we're building a workplace where everyone gets a fair go.