Project Administrator

Hutchinson Builders; Cairns Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted personal travel

Health insurance discounts

Retailer discounts

Training & development

Employee Assistance Programs

Job summary

Hutchinson Builders is seeking a Project Administrator to join the Cairns team on a full-time permanent basis. This role is ideal for a first-year Construction Management student or someone looking to gain industry experience with a respected builder.

You’ll work alongside experienced Project Managers, Contract Administrators and site teams, gaining exposure to diverse projects across health, education, community, commercial and government sectors in Far North Queensland.

Qualifications

• 1-2 years' experience in a similar role.
• Strong attention to detail and organisational skills.
• Professional written and verbal communication skills.
• Excellent analytical and problem-solving skills.
• Understanding of market conditions, construction techniques, and industry standards, with a willingness to learn Hutchies' minimum standards.
• Ability to work in a team environment and have initiative when working independently.
• Ability to foster strong relationship building with all relevant stakeholders.
• A down-to-earth, fun, friendly and professional approach to your work.

Responsibilities

• Coordinate project meetings, including agendas, minute-taking, distribution of documents, and follow-up of action items.
• Manage diary, email, travel arrangements, and general administrative support for the project team.
• Assist with preparing reports, presentations, monthly updates, and project documentation.
• Support contract administration tasks, including subcontract letting, preparing subcontract documents, and processing invoices.
• Maintain project registers such as variations, EOTs, procurement, and document control systems.
• Undertake weekly site visits to support project delivery and collaborate closely with site personnel.
• Assist with defect management and project close‑out processes.
• Provide day-to-day office support, ensuring smooth operations across the team.
• Reconcile expenses and manage business administration tasks as required.
• Perform additional duties as directed to support project and team outcomes

Skills

Attention to detail

Organisational skills

Communication skills

Analytical problem-solving

Teamwork

Initiative

Stakeholder relationship building

Education

Tertiary qualification or current study in field

Job description

Looking to kick start your career in construction?

Hutchies is seeking a motivated Project Administrator to join our growing Cairns team on a full-time permanent basis.

This role is ideally suited to a first-year Construction Management student or someone looking to get their foot in the door with one of Australia's most respected builders. If you're keen to learn, happy to roll up your sleeves and want real industry experience from day one, we'd love to hear from you.

From the outset, you'll be involved in real projects, working alongside experienced Project Managers, Contract Administrators and site teams who are passionate about helping the next generation of construction professionals grow and succeed.

You'll gain exposure to a diverse range of projects across the health, education, community, commercial and government sectors, giving you invaluable experience and helping you build a strong foundation for your future career.

You'll be joining a close-knit Cairns team that values initiative, teamwork and learning. No two days are the same, and you'll have the opportunity to work on projects that leave a lasting impact on communities throughout Far North Queensland.

And then there's the lifestyle. Working in Cairns means having the reef, rainforest and some of Australia's most spectacular destinations right on your doorstep. It's a great place to build a career and enjoy life outside of work.

If you're looking for more than just a job and want a career with real opportunities for growth, development and progression, we'd love to hear from you. Join Hutchies and start building something meaningful.

Responsibilities

• Coordinate project meetings, including agendas, minute-taking, distribution of documents, and follow-up of action items.
• Manage diary, email, travel arrangements, and general administrative support for the project team.
• Assist with preparing reports, presentations, monthly updates, and project documentation.
• Support contract administration tasks, including subcontract letting, preparing subcontract documents, and processing invoices.
• Maintain project registers such as variations, EOTs, procurement, and document control systems.
• Undertake weekly site visits to support project delivery and collaborate closely with site personnel.
• Assist with defect management and project close‑out processes.
• Provide day-to-day office support, ensuring smooth operations across the team.
• Reconcile expenses and manage business administration tasks as required.
• Perform additional duties as directed to support project and team outcomes

Requirements

• Relevant tertiary qualifications or currently studying in the respective field for this role
• 1 - 2 years' experience in a similar role
• Strong attention to detail and organisational skills
• Professional written and verbal communication skills
• Excellent analytical and problem-solving skills
• Understanding of market conditions, construction techniques, and industry standards, with a willingness to learn Hutchies' minimum standards.
• Ability to work in a team environment and have initiative when working independently
• Ability to foster strong relationship building with all relevant stakeholders
• A down-to-earth, fun, friendly and professional approach to your work

Agency submissions will not be considered for this role

The Hutchies difference

Hutchies has been building the structures in which Australians live, work, study, shop and play since 1912. From our early beginnings, we have grown into a dynamic and diverse construction company, delivering sophisticated projects across a comprehensive portfolio.

We're not like other builders. Relationships are everything to us - whether it's with our people, our clients, or the local communities in which we live and work.

As a Hutchies company member, you're not just part of a great work environment; you also be supported with training and continuous development along with access to exclusive perks. These include discounted personal travel and flights, savings on health insurance, and big discounts from top Australian retailers. Plus, we've got a calendar full of gatherings for social events, meetings, and conferences. And if you or your immediate family ever need support, our industry leading Employee Assistance Programs (EAP) are there to help.

A fair go for all

Hutchies is all about equal opportunities and embracing diversity. Our commitment to an inclusive, people focused culture isn't just talk - it's who we are. Through initiatives like Statim Yaga and partnerships like NAWIC and UNIQ You, we're putting our values into action. So, whether you're part of our award winning Indigenous programs or advancing women in construction, you're part of a family that values long term relationships and community. We're not just building structures; we're building a workplace where everyone gets a fair go.