Entry-Level Construction Project Administrator – Cairns

Hutchinson Builders; Cairns Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted personal travel

Health insurance discounts

Retailer discounts

Training & development

Employee Assistance Programs

Job summary

Hutchinson Builders is seeking a Project Administrator to join the Cairns team on a full-time permanent basis. This role is ideal for a first-year Construction Management student or someone looking to gain industry experience with a respected builder.

You’ll work alongside experienced Project Managers, Contract Administrators and site teams, gaining exposure to diverse projects across health, education, community, commercial and government sectors in Far North Queensland.

Qualifications

• 1-2 years' experience in a similar role.
• Strong attention to detail and organisational skills.
• Professional written and verbal communication skills.
• Excellent analytical and problem-solving skills.
• Understanding of market conditions, construction techniques, and industry standards, with a willingness to learn Hutchies' minimum standards.
• Ability to work in a team environment and have initiative when working independently.
• Ability to foster strong relationship building with all relevant stakeholders.
• A down-to-earth, fun, friendly and professional approach to your work.

Responsibilities

• Coordinate project meetings, including agendas, minute-taking, distribution of documents, and follow-up of action items.
• Manage diary, email, travel arrangements, and general administrative support for the project team.
• Assist with preparing reports, presentations, monthly updates, and project documentation.
• Support contract administration tasks, including subcontract letting, preparing subcontract documents, and processing invoices.
• Maintain project registers such as variations, EOTs, procurement, and document control systems.
• Undertake weekly site visits to support project delivery and collaborate closely with site personnel.
• Assist with defect management and project close‑out processes.
• Provide day-to-day office support, ensuring smooth operations across the team.
• Reconcile expenses and manage business administration tasks as required.
• Perform additional duties as directed to support project and team outcomes

Skills

Attention to detail

Organisational skills

Communication skills

Analytical problem-solving

Teamwork

Initiative

Stakeholder relationship building

Education

Tertiary qualification or current study in field

Job description

Hutchinson Builders is seeking a Project Administrator to join the Cairns team on a full-time permanent basis. This role is ideal for a first-year Construction Management student or someone looking to gain industry experience with a respected builder.

You’ll work alongside experienced Project Managers, Contract Administrators and site teams, gaining exposure to diverse projects across health, education, community, commercial and government sectors in Far North Queensland.