Project Administrator

seek.com.au; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Annual salary review

Career development opportunities

Staff discounts after qualifying

Job summary

seek.com.au is seeking a motivated Project Administrator to join our Project Team in Sydney to support new store development and state shows with coordination and administrative duties. Reporting to the Project Coordinator, you will help keep projects on track and ensure timely delivery.

You will work across registrations, budgets, liaising with landlords and councils, and assist with legal filings. The role requires a positive, well-organised communicator with strong English and Microsoft

Qualifications

• Diploma or Degree in Administration or related field.
• Minimum 12 months full‑time work experience in project administration/coordination.
• Experience in retail fit‑out project administration is an advantage.
• Strong Microsoft Office skills, especially Excel and Word.

Responsibilities

• Support Project Coordinator with registrations, bank accounts, insurance, lodgement and payments across multiple projects.
• Assist with tendering, budget and expense reconciliations.
• Liaise with landlords, shopfitters, councils and government bodies.
• Coordinate with store staff, contractors and event hosts for shows/events.
• Assist with filing, record keeping and renewals of leases, franchise agreements and bank guarantees.

Skills

Time management

Organised

Communication

English proficiency

Cantonese or Mandarin (adv)

Education

Diploma/Degree in Administration

Tools

Microsoft Office

Excel

Word

Job description

An exciting opportunity to work with Australia's leading sushi takeaway brand.

Fast-growing national business

Over 200 stores and 2,000+ team members across Australia

Head Office located in Sydney CBD

We are looking for a motivated and proactive Project Administrator to join our Project Team, to support our growing new store development. You will play a key role in managing and keeping our projects on track with your coordination and administrative skills.

About the Role

Reporting to the Project Coordinator, you will provide hands on coordination and administrative support to develop new sushi store sites and to facilitate state shows/events for the business.

Key Responsibilities

Projects

• Support Project Coordinator with new company registrations, bank account opening, insurance, lodgement and fee payments across multiple projects.
• Assist with project tendering, budget and expense reconciliations.
• Liaise with landlords, shopfitters, councils, governmental bodies, etc.

Events/Shows

• Liaise with store staff, contractors, suppliers, event/show host, councils, etc.
• Coordinate set-up of shows/events with store staff, contractors, technicians, event host, etc.

Legal administration

• Assist with filing and record keeping of legal documents.
• Track renewals of lease contracts, franchise agreements and other legal documents.
• Assist with application, renewal and return of bank guarantees.

About You

• Positive, can-do attitude with a willingness to learn.
• Well-organised, with strong time management skills.
• Able to manage multiple tasks and meet deadlines.
• Confident communicator with good written and verbal English.
• Speaking Cantonese or Mandarin is an advantage.
• Must hold valid Australian work rights for this position.

Skills & Qualifications

• Diploma or Degree in Administration, or a related field.
• Minimum 12 months full‑time work experience in project administration or coordination.
• Experience in retail fit‑out project administration will be an advantage.
• Strong skills in Microsoft Office, especially Excel and Word.

What We Offer

• Annual salary review.
• Career development and learning opportunities.
• Staff discounts after the qualifying period.
• Opportunity to grow with a well‑established and expanding national brand.