Project Administrator

Core Talent; Sydney; On-site; AUD 55,000 - 76,000; Full time

Benefits offered by this job

Immediate start

Potential extension

Competitive rate

Job summary

Core Talent is partnering with a leading contractor on a large-scale data centre project in Western Sydney. We are seeking an experienced Project Administrator to join a high-performing project team ASAP, initially for a 3–6 month contract with strong extension potential.

This role supports the project office with contract administration, document control, reporting, onboarding and general coordination across site teams and stakeholders.

Qualifications

• Previous experience as a Project Administrator, Site Administrator or Project Coordinator within construction
• Strong knowledge of project administration processes on construction projects
• Excellent organisational skills with the ability to manage multiple priorities
• High attention to detail and strong document management capabilities
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word, and Outlook
• Excellent communication and stakeholder management skills
• A proactive approach and willingness to support a busy project team
• Experience working on commercial, infrastructure, data centre, or major construction projects will be highly regarded

Responsibilities

• Provide administrative support to the Project Manager and wider project team
• Coordinate meetings, agendas, minutes, and project correspondence
• Manage project documentation, filing systems, and document control processes
• Assist with subcontractor and supplier administration
• Process invoices, purchase orders, and daywork records
• Support onboarding of new staff and subcontractors
• Maintain project registers, contact lists, and site records
• Coordinate office supplies, site requirements, and general project administration
• Assist with monthly reporting and data collection
• Liaise with internal stakeholders, consultants, suppliers, and subcontractors

Skills

Organisational skills

Stakeholder management

Communication

Attention to detail

MS Office proficiency

Tools

Excel

Word

Outlook

Job description

Core Talent is partnering with a leading contractor delivering a large scale data centre in Western Sydney. We are seeking an experienced Project Administrator to join a high-performing project team ASAP, initially for a 3 to 6 month contract with strong potential for extension.

This is an excellent opportunity to work on a major project alongside experienced project managers, site teams, and commercial professionals within a fast-paced construction environment.

The Role

As Project Administrator, you will provide vital support to the project team, ensuring the smooth day-to-day operation of the project office while assisting with contract administration, document control, reporting, onboarding, and general project coordination.

Key Responsibilities

• Provide administrative support to the Project Manager and wider project team
• Coordinate meetings, agendas, minutes, and project correspondence
• Manage project documentation, filing systems, and document control processes
• Assist with subcontractor and supplier administration
• Process invoices, purchase orders, and daywork records
• Support onboarding of new staff and subcontractors
• Maintain project registers, contact lists, and site records
• Coordinate office supplies, site requirements, and general project administration
• Assist with monthly reporting and data collection
• Liaise with internal stakeholders, consultants, suppliers, and subcontractors

About You

To be successful in this role, you will have:

• Previous experience as a Project Administrator, Site Administrator or Project Coordinator within construction
• Strong knowledge of project administration processes on construction projects
• Excellent organisational skills with the ability to manage multiple priorities
• High attention to detail and strong document management capabilities
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word, and Outlook
• Excellent communication and stakeholder management skills
• A proactive approach and willingness to support a busy project team
• Experience working on commercial, infrastructure, data centre, or major construction projects will be highly regarded

What's on Offer

• Opportunity toon a large data centre project
• Supportive and collaborative project team
• Competitive hourly rate
• Immediate start available