Project Administrator

Tank Vision; Sydney; Hybrid; AUD 65,000 - 85,000; Full time

Job summary

Tank Vision is seeking a Project Administration/Coordinator to support the delivery team. Responsibilities include mobilisation coordination, maintaining project information, and close-out records to ensure crews arrive ready and compliant.

The role requires maintaining registers, calendars, and documentation while overseeing information flow; technical decisions remain with the relevant manager.

Responsibilities

• Mobilisation and WHS coordination: Coordinate site inductions, licences, competencies, training, travel, accommodation and mobilisation records.
• Project systems and scheduling: Create project folders, jobs, registers and workflows using approved templates and naming conventions.
• Documents reporting and close-out: Track timesheets, daily reports, ITPs, photographs, test records and subcontractor documents.

Job description

Provide project administration, scheduling, mobilisation, compliance and document-control support to the delivery team so crews arrive ready, current project information is maintained and close-out records are complete. The role coordinates and controls information; technical and construction decisions remain with the relevant manager.

Mobilisation and WHS coordination

• Coordinate site inductions, licences, competencies, training, travel, accommodation andmobilisation records.
• Complete mobilisation readiness checks and elevate missing requirements before workerstravel to the site.
• Maintain asset, equipment, test-and-tag and inspection registers.

Project systems and scheduling

• Create project folders, jobs, registers and workflows using approved templates and namingconventions.
• Maintain approved milestone dates, schedule updates, action registers, issue registers andlabour tracking information.

Documents reporting and close-out

• Control SWMS, ITPs, permits and site acknowledgements. Technical content must beapproved by the responsible manager.
• Track timesheets, daily reports, ITPs, photographs, test records and subcontractor documents.
• Compile manuals, warranties, as-built records and handover packs for approved issue.