Project Administrator

Centurion; Richlands; On-site; AUD 65,000 - 90,000; Full time

Job summary

Centurion is seeking a proactive Projects Administrator at our Richlands depot to join a busy transport and logistics team. You’ll coordinate projects, handle financial administration, and support Heavy Haulage operations with accurate documentation and customer service.

Working with Project Managers and Operations, you’ll ensure timely schedules, robust records, and compliant processes while maintaining strong communication with stakeholders and a focus on detail.

Qualifications

• Strong organisational and time management skills with multiple priorities.
• Clear written and verbal communication abilities.
• Analytical and problem-solving capabilities with attention to detail.

Responsibilities

• Coordinate project schedules, meetings, milestones and timelines.
• Maintain project documentation, reports and records with accuracy.
• Process customer and supplier invoices; assist with budgeting and cost tracking.
• Maintain the Heavy Haulage portal with job details, pricing and costing.
• Manage communications with internal and external stakeholders.
• Support Heavy Haulage operations with admin tasks and coordination.
• Assist with transport, equipment and resource bookings and documentation.
• Support PMs with risk monitoring, issues, and changes.
• Ensure CoR and regulatory compliance; perform general administration.

Skills

Organization

Communication

Time management

Problem-solving

Attention to detail

Collaboration

Tools

Microsoft Office

Databases/CRM systems

Job description

The Opportunity

Centurion is seeking a proactive and organised Projects Administrator to join our team at Richlands depot. This is a varied role combining project coordination, financial administration and Heavy Haulage operational support within a dynamic transport and logistics environment.

Working closely with Project Managers and the Operations team, you’ll help keep projects and daily operations running smoothly through effective administration, accurate documentation, customer service and compliance.

If you’re a strong communicator who enjoys problem-solving, managing competing priorities and building your experience in the transport and logistics industry, we’d love to hear from you!

Key Responsibilities

• Coordinate project schedules, meetings, milestones and timelines to support successful project delivery.
• Maintain project documentation, reports, registers and records, ensuring information is accurate and up to date.
• Process customer and supplier invoices, assist with budgeting and support cost tracking.
• Maintain the Heavy Haulage portal, including entering job details, pricing and costing information.
• Manage incoming and outgoing communications, providing professional customer service to internal and external stakeholders.
• Support Heavy Haulage operations with administrative tasks, job coordination and general operational requirements.
• Assist with transport, equipment and resource bookings, meeting coordination and project documentation.
• Support Project Managers with monitoring risks, resolving issues and implementing changes.
• Ensure compliance with Chain of Responsibility (CoR) obligations and applicable statutory and regulatory requirements.
• Complete general administration and ad hoc duties to support the Projects and Operations teams.

About You

You’re a detail-oriented and adaptable administrator who can balance multiple priorities while maintaining accuracy and delivering great service. You enjoy working collaboratively, identifying opportunities to improve processes and finding practical solutions to everyday challenges.

To be successful in this role, you’ll bring:

• Strong organisational and time management skills, with the ability to manage competing deadlines.
• Well-developed written and verbal communication skills.
• Strong interpersonal, analytical and problem-solving abilities.
• High attention to detail and accurate data entry skills.
• Confidence using Microsoft Office, databases and administrative systems.
• The ability to identify issues, think proactively and develop practical solutions.
• A collaborative approach and the flexibility to support both project and operational activities.

Experience in project administration, transport, logistics or Heavy Haulage will be highly regarded.

Company Overview

Centurion is a premier logistics company with a long-standing reputation for excellence in transportation services across Australia. Founded in 1971, our business provides nationwide service with 34 branches across Western Australia, Queensland, Northern Territory, South Australia and Victoria.

Don't miss out on this exciting opportunity to join a leader in the transportation industry! We are an Equal Opportunity employer, and we encourage applications from women and First Nations People.