Project Administrator

Centurion; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Centurion in Richlands depot is seeking a proactive Projects Administrator to join our logistics team. This varied role combines project coordination, financial administration and Heavy Haulage operational support within a dynamic transport environment.

You will work with Project Managers and the Operations team to keep projects and daily operations running smoothly, with strong communication, attention to detail and problem-solving as core strengths.

Qualifications

• Experience in project administration, transport or Heavy Haulage is highly regarded.
• Strong numerical and budgeting support capabilities and attention to detail.
• Excellent written and verbal communication with stakeholders at all levels.

Responsibilities

• Coordinate project schedules, meetings, milestones and timelines to support delivery.
• Maintain project documentation, reports, registers and records with accuracy.
• Process invoices, assist budgeting and support cost tracking.
• Maintain the Heavy Haulage portal with job details, pricing and costing.
• Provide professional customer service to internal and external stakeholders.
• Support Heavy Haulage operations with administrative tasks and coordination.
• Assist with transport, equipment and resource bookings and project documentation.
• Monitor risks with Project Managers and assist with issue resolution.
• Ensure compliance with CoR obligations and regulatory requirements.
• Complete general administration to support Projects and Operations.

Skills

Project coordination

Administrative skills

Communication

Microsoft Office

Data entry

Tools

Microsoft Office

Databases

ERP systems

Job description

Centurion is seeking a proactive and organised Projects Administrator to join our team at Richlands depot. This is a varied role combining project coordination, financial administration and Heavy Haulage operational support within a dynamic transport and logistics environment.

Working closely with Project Managers and the Operations team, you’ll help keep projects and daily operations running smoothly through effective administration, accurate documentation, customer service and compliance.

If you’re a strong communicator who enjoys problem-solving, managing competing priorities and building your experience in the transport and logistics industry, we’d love to hear from you!

Key Responsibilities

• Coordinate project schedules, meetings, milestones and timelines to support successful project delivery.
• Maintain project documentation, reports, registers and records, ensuring information is accurate and up to date.
• Process customer and supplier invoices, assist with budgeting and support cost tracking.
• Maintain the Heavy Haulage portal, including entering job details, pricing and costing information.
• Manage incoming and outgoing communications, providing professional customer service to internal and external stakeholders.
• Support Heavy Haulage operations with administrative tasks, job coordination and general operational requirements.
• Assist with transport, equipment and resource bookings, meeting coordination and project documentation.
• Support Project Managers with monitoring risks, resolving issues and implementing changes.
• Ensure compliance with Chain of Responsibility (CoR) obligations and applicable statutory and regulatory requirements.
• Complete general administration and ad hoc duties to support the Projects and Operations teams.

About You

You’re a detail-oriented and adaptable administrator who can balance multiple priorities while maintaining accuracy and delivering great service. You enjoy working collaboratively, identifying opportunities to improve processes and finding practical solutions to everyday challenges.

To be successful in this role, you’ll bring:

• Strong organisational and time management skills, with the ability to manage competing deadlines.
• Well-developed written and verbal communication skills.
• Strong interpersonal, analytical and problem-solving abilities.
• High attention to detail and accurate data entry skills.
• Confidence using Microsoft Office, databases and administrative systems.
• The ability to identify issues, think proactively and develop practical solutions.
• A collaborative approach and the flexibility to support both project and operational activities.

Experience in project administration, transport, logistics or Heavy Haulage will be highly regarded.

Company Overview:

Centurion is a premier logistics company with a long-standing reputation for excellence in transportation services across Australia. Founded in 1971, our business provides nationwide service with 34 branches across Western Australia, Queensland, Northern Territory, South Australia and Victoria.

Don't miss out on this exciting opportunity to join a leader in the transportation industry! We are an Equal Opportunity employer, and we encourage applications from women and First Nations People.

Please note that we do not accept applications from recruitment agencies. Direct applicants only.