Project Administrator

Peoplefusion; Newcastle-Maitland; On-site; AUD 48,000 - 69,000; Full time

Job summary

Peoplefusion is seeking an experienced Project Administrator / Project Coordinator to join a busy engineering and operational environment in Argenton on an initial 3–6 month temporary assignment.

You will provide hands-on support across project administration, scheduling, quoting, purchasing, repairs and operational coordination, with responsibilities including setting up jobs in the ERP system and liaising with customers and suppliers.

Qualifications

• Experience in project or operations administration.
• Exposure to scheduling, budgets and cost tracking.
• ERP experience, SAP preferred.
• Experience with quoting, purchasing, work orders or sales administration.
• Strong Excel and Microsoft Office skills.
• Able to manage multiple priorities and deadlines.
• Excellent customer and stakeholder communication.
• Proactive and solutions-focused attitude.

Responsibilities

• Coordinate multiple projects and repair jobs.
• Set up and maintain jobs within the ERP system.
• Support project schedules, budgets, costs and timelines.
• Prepare quotations, sales orders and work orders.
• Coordinate purchasing and procurement requirements.
• Liaise with customers, suppliers and internal stakeholders.
• Maintain accurate project and operational documentation.
• Complete timesheet administration and data entry.
• Support compliance, reporting and process improvement activities.

Skills

Project administration

Scheduling

Budgets & cost tracking

Quoting & purchasing

Excel

Microsoft Office

Communication

Tools

SAP

Job description

About the Role

We are seeking an experienced Project Administrator / Project Coordinator to join a busy engineering and operational environment in Argenton on an initial 3–6 month temporary assignment.

Working closely with two Supervisors and the Operations Manager, you will provide hands‑on support across project administration, scheduling, quoting, purchasing, repairs and operational coordination.

A key part of the role will be supporting repair jobs from initial customer enquiry and quotation through to purchasing, job setup, scheduling and completion.

This is an onsite role, Monday to Friday, with a preferred start time of approximately 7:00am.

Key Responsibilities

• Coordinate multiple projects and repair jobs.
• Set up and maintain jobs within the ERP system.
• Support project schedules, budgets, costs and timelines.
• Prepare quotations, sales orders and work orders.
• Coordinate purchasing and procurement requirements.
• Liaise with customers, suppliers and internal stakeholders.
• Maintain accurate project and operational documentation.
• Complete timesheet administration and data entry.
• Support compliance, reporting and process improvement activities.

About You

• Previous experience in project or operations administration.
• Exposure to scheduling, budgets and cost tracking.
• Strong ERP experience, with SAP highly regarded.
• Experience with quoting, purchasing, work orders or sales administration.
• Strong Excel and Microsoft Office skills.
• Confidence managing multiple priorities and deadlines.
• Strong customer and stakeholder communication skills.
• A proactive, positive and solutions-focused approach.

Experience within engineering, manufacturing, mining, construction, maintenance or another industrial environment will be highly regarded.

Why This Opportunity?

This is a great opportunity to join an established engineering business where you can take ownership of your workload and play an important role in keeping projects and operational activities moving.

The culture is down‑to‑earth, practical and team‑focused, so this will suit someone who is equally comfortable working with the workshop team, customers and senior management.

At peoplefusion we don’t just accept diversity and inclusion - we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application, please don’t hesitate to contact us.