Business Administration & Project Coordinator

Emery Industries; Gold Coast City; On-site; AUD 65,000 - 90,000; Part time

Job summary

Emery Industries on the Gold Coast is seeking an experienced Business Administration & Project Coordinator to support Operations, Production and Engineering. This role blends admin duties with project work on product data, technical documentation, SharePoint and AI automation.

You will be data and process minded, enjoy organising information and driving improvements, while collaborating with engineers and suppliers to keep projects moving and information accurate.

Qualifications

• Solid administration or project coordination experience.
• Excellent organisation and attention to detail.
• A strong data and process mindset.
• Confidence working with spreadsheets, systems and business information.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience with SharePoint would be highly regarded.
• ERP or business management system experience preferable but not essential.
• An interest in AI, automation and technology and how they can improve everyday business processes.

Responsibilities

• Provide administrative support to Business Operations, Production and Engineering.
• Assist Engineers with documentation, data and records.
• Maintain information within our ERP system, Odoo.
• Work with spreadsheets, reports and business data.
• Maintain project documentation, registers and action lists.
• Follow up outstanding actions and information.
• Assist with purchasing and supplier documentation where required.
• Help document and improve business procedures and workflows.
• Provide general administrative support as required.

Skills

Administration

Project coordination

Data mindset

Excel

SharePoint

Documentation

Attention to detail

Independent work

Tools

Odoo

SharePoint

Excel

Word

Outlook

Job description

Business Administration & Project Coordinator

Emery Industries is an Australian manufacturer specialising in high-quality stainless-steel equipment and furniture for the medical, healthcare and food processing sectors.

Based on the Gold Coast, we are a fast-paced, flexible and agile team working in specialised manufacturing. We’re a close-knit business where people work across traditional departmental boundaries, contribute ideas and help us continuously improve the way we operate.

The Role

We’re looking for an experienced and capable Business Administration & Project Coordinator to support our Business Operations, Production and Engineering teams.

This isn’t a traditional administration role.

You’ll certainly provide day-to-day administrative support, but you’ll also work on projects involving product data, technical documentation, SharePoint, business systems, process improvement and AI automation.

We’re particularly interested in someone who is data and process minded – someone who enjoys organising information, notices when something doesn’t look right and naturally looks for better and more efficient ways of doing things.

Some of the Projects You’ll Work On

You’ll have the opportunity to make a practical contribution to current projects including:

• New Website & Product Data – reviewing, collating and updating our product information for our new website.
• SharePoint Project – helping relocate and restructure our company filing system into Microsoft SharePoint.
• Technical Product Specifications – working with our Engineers to update product specifications with more detailed technical information, data, drawings and images.
• AI & Process Automation – helping identify opportunities to use AI and automation to streamline administrative and business processes.

Day-to-Day Responsibilities

• Provide administrative support to Business Operations, Production and Engineering.
• Assist Engineers with documentation, data and records.
• Maintain information within our ERP system, Odoo.
• Work with spreadsheets, reports and business data.
• Maintain project documentation, registers and action lists.
• Follow up outstanding actions and information.
• Assist with production, engineering and quality documentation.
• Support document control and data accuracy.
• Assist with purchasing and supplier documentation where required.
• Help document and improve business procedures and workflows.
• Provide general administrative support as required.

About You

You may have previously worked as a Project Administrator, Project Coordinator, Engineering Administrator, Operations Coordinator or experienced Business Administrator.

More important than your previous job title is how you approach your work.

You’ll ideally bring:

• Solid administration or project coordination experience.
• Excellent organisation and attention to detail.
• A strong data and process mindset.
• Confidence working with spreadsheets, systems and business information.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience with SharePoint would be highly regarded.
• ERP or business management system experience, preferable but not essential.
• An interest in AI, automation and technology and how they can improve everyday business processes.
• The confidence to work with Engineers and Production personnel.
• The ability to work independently and take ownership of tasks.
• The confidence to follow things up and keep projects moving.
• The ability to adapt when priorities change.
• Experience in a manufacturing, engineering, or other technical/project environment would be highly regarded.

The Working Arrangement

We envisage the role working approximately three days per week during school hours.

We’re happy to discuss some flexibility around the days and hours for the right person.

The position may initially commence as a maternity leave contract, however there is potential for it to transition into an ongoing permanent part-time position.

Why Join Us?

If you’re an experienced administration or project professional who wants to use your skills without returning to a traditional five-day working week, this is an opportunity to take on genuinely interesting work while maintaining balance outside the workplace.

You’ll be part of a small team where your contribution will be visible and valued, and you’ll have the opportunity to work across administration, engineering, projects, systems, data and emerging technology.

If you like bringing order to information, improving processes and making things work better, we’d love to hear from you.

What can I earn as a Project Coordinator