Project Administrator

Global Vision Recruitment; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

Stowe Australia Pty Ltd in Melbourne is seeking a Project Administrator to join our team at 115-119 Salmon St, Port Melbourne VIC 3207. This full-time role provides exposure to contracts, project plans, SAP Business One, GMP compliance, and cross-functional collaboration with IT, Regulatory, and management.

You will plan, administer, and coordinate projects, review contracts, support international partners, and deliver timely reports on progress and outcomes, with opportunities to impact

Qualifications

• Relevant formal qualifications such as Bachelor of Project Management.
• Strong demonstrated experience in a similar project administrative role of at least 1 year.
• Able to respond quickly to change and develop best practices when dealing with problems and opportunities.
• Ability to communicate both verbal and written effectively.
• Ability to coordinate projects, team members and work in a great team collaboratively.

Responsibilities

• Plan and undertake administration of contracts, new projects and support team members.
• Review and negotiate differences to contracts, project plans.
• Attend to inquiries, provide solutions to problems concerning contractors, projects, and assist all parties involved.
• Communicate with international business partners and attend to inquiries swiftly.
• Administer paperwork associated with projects using SAP Business One and achieve traceability to meet GMP requirements.
• Work with IT professionals, Regulatory Officer, Technical Manager and Managing director to ensure that GMP requirements are met.
• Inform relevant team members and management on matters requiring urgent attention and execute management decisions.
• Oversee and coordinate contractors work and provide information on project plan changes.
• Oversee machinery and building maintenance intervals, coordinate new space arrangements if required.
• Prepare and review reports concerning the contractors work progress and ensure deadlines are met.
• Oversee structural integration of SAP ERP and coordinate maintenance work.
• Analyse data associated with projects undertaken, and report on project outcomes.
• Monitor computer systems, review logs and coordinate IT professionals to prevent disruptions.
• Review projects undertaken with overseas business partners to ensure contractual agreements are fulfilled.

Skills

Project coordination

Contract administration

Communication skills

Problem solving

Education

Bachelor of Project Management

Tools

SAP Business One

Job description

Global Vision Recruitment on behalf of Stowe Australia Pty Ltd

Date Posted: 27 October 2026
ABN: 27 002 556 603
Position: Project Administrator
Salary: $90,000 to $110,000 per annum + 12% Superannuation
Hours per week: 38 hours
Basis of Employment: Full-time
Location: 115-119 Salmon St, Port Melbourne VIC 3207
Experience Required: Minimum 1 year experience in relevant role.

About the company: Stowe Australia stands as a leading provider of electrical and communication solutions throughout Australia. With an impressive legacy of over a century, we have solidified ourselves as a trusted and respected entity within the industry. Our extensive range of services encompasses electrical installations, maintenance, automation, and communications infrastructure.

About the Role: Stowe Australia is looking for a Project Administrator to join our great team with very exciting opportunities in our Melbourne office.

Duties & Responsibilities

• Plan and undertake administration of contracts, new projects and support team members.
• Review and negotiate differences to contracts, project plans.
• Attend to inquiries, provide solutions to problems concerning contractors, projects, and assist all parties involved.
• Communicate with international business partners and attend to inquiries swiftly.
• Administer paperwork associated with projects using SAP Business One and achieve traceability to meet GMP requirements.
• Work with IT professionals, Regulatory Officer, Technical Manager and Managing director to ensure that GMP requirements are met.
• Inform relevant team members and management on matters requiring urgent attention and execute management decisions.
• Oversee and coordinate contractors work and provide information on project plan changes.
• Oversee machinery and building maintenance intervals, coordinate new space arrangements if required.
• Prepare and review reports concerning the contractors work progress and ensure deadlines are met.
• Oversee structural integration of SAP ERP and coordinate maintenance work.
• Analyse data associated with projects undertaken, and report on project outcomes.
• Monitor computer systems, review logs and coordinate IT professionals to prevent disruptions.
• Review projects undertaken with overseas business partners to ensure contractual agreements are fulfilled.

Qualification and Skills required

• Relevant formal qualifications such as Bachelor of Project Management.
• Strong demonstrated experience in a similar project administrative role of at least 1 year.
• Able to respond quickly to change and develop best practices when dealing with problems and opportunities.
• Ability to communicate both verbal and written effectively.
• Ability to coordinate projects, team members and work in a great team collaboratively.