Project Administrator

Young Contractors Pty Ltd; Gladstone Regional; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Permanent role

Flexible work arrangements

Supportive team culture

Job summary

Young Contractors Pty Ltd is seeking a Project Administrator based in the Gladstone office with regular site visits to support the Project Manager and field teams. You will manage documentation, timesheets, and compliance, ensuring smooth project delivery.

The role requires experience in construction administration, onboarding and compliance systems, and proficiency with Procore, SAP Fieldglass, Track MServe, and Excel.

Qualifications

• Project Administration experience within construction or heavy industry.
• Experience using Track MServe or similar systems (e.g., SAP Fieldglass).
• Labour, equipment, and material cost tracking.
• Contractor onboarding and compliance experience.
• Experience with onboarding and compliance systems such as MyComply and Avetta.
• Experience with project management tools such as Procore, Oracle, Autodesk, or similar.
• Procurement experience for construction projects.
• Fleet management coordination.
• Construction White Card.
• Intermediate Microsoft Office skills, particularly Excel.
• Strong attention to detail and a self-starter mindset.

Responsibilities

• Prepare and collate project documentation, including client claim sheets, Environmental, Safety, and Quality management plans.
• Manage timesheets, incident reports, fleet reports, and project registers.
• Assist with progress meetings, scheduling updates, and project reporting.
• Support the Project Manager with safety meetings and report writing.
• Support procurement of equipment, materials, tools, and subcontractors.
• Coordinate site-based activities.
• Onboard employees with site-specific requirements.
• Maintain the training matrix, including VOCs, medicals, and compliance records.
• Liaise with site teams, subcontractors, and clients to ensure smooth project delivery.

Skills

Project administration

Cost tracking

Procurement coordination

Onboarding & compliance

Attention to detail

Self-starter

Tools

Track MServe

SAP Fieldglass

MyComply

Avetta

Procore

Oracle

Autodesk

Excel

Job description

The Project Administrator will be based in the Gladstone office, with regular site visits required. You will provide high-level administrative, compliance, and project support to the Project Manager and site teams. Ability to read contractors and ensure compliance regarding below responsibilities.

Key responsibilities

• Prepare and collate project documentation, including client claim sheets, Environmental, Safety, and Quality management plans
• Manage timesheets, incident reports, fleet reports, and project registers
• Assist with progress meetings, scheduling updates, and project reporting
• Support the Project Manager with safety meetings and report writing
• Support procurement of equipment, materials, tools, and subcontractors
• Coordinate site-based activities
• Onboard employees with site-specific requirements
• Maintain the training matrix, including VOCs, medicals, and compliance records
• Liaise with site teams, subcontractors, and clients to ensure smooth project delivery

About you

• Project Administration experience within construction or heavy industry
• Experience using Track MServe or similar systems (e.g., SAP Fieldglass)
• Labour, equipment, and material cost tracking
• Contractor onboarding and compliance experience
• Experience with onboarding and compliance systems such as MyComply and Avetta
• Experience with project management tools such as Procore, Oracle, Autodesk, or similar
• Procurement experience for construction projects
• Fleet management coordination
• Construction White Card
• Intermediate Microsoft Office skills, particularly Excel
• Strong attention to detail and a self-starter mindset

About us

• Young Contractors is a fourth-generation construction company built on a strong foundation of trust, performance, and community. Over decades, we have earned a reputation for exceptional safety, quality delivery, and projects that consistently exceed client expectations. We believe our people are our greatest asset. We invest in developing capability, upskilling individuals, and building long-term value for our organisation, the Gladstone region, and the broader construction community.
• Work with a respected, long-standing local company
• Permanent role with flexible work arrangements
• Supportive team culture focused on capability and development
• Opportunity to contribute to major projects in the Gladstone region