Site Administrator

Contec Recruitment; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Contec Recruitment in Brisbane is seeking a Construction / Site Administrator to support South Brisbane projects. You will manage site documentation, onboarding of subcontractors, progress claims, and safety records, ensuring smooth site operations.

The ideal candidate will have strong communication, multitasking ability, proficiency in Microsoft Office, and experience with Hammertech; availability to start on site is essential.

Qualifications

• Previous experience in a similar site administration role is preferred.
• Strong written and verbal communication skills essential for site coordination.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel) and data/document control.

Responsibilities

• Provide high-level administrative support to project and site teams.
• Ensure contractor documentation is registered and compliant in Hammertech.
• Complete and manage subcontractor and plant onboarding, compliance and approvals.
• Prepare and submit purchase orders.
• Process progress claims and invoices.
• Manage site and HSE documents and data across formats.
• Assist with site inductions, training and audits.
• Support safety communications and ensure safety standards on site.
• Order and manage PPE, stationery and materials.
• Liaise with contractors and manage invitation to tender/proposal documentation.
• Document control and cross-functional collaboration.

Skills

Communication

Multitasking

Attention to detail

Team collaboration

Tools

Hammertech

Job description

• Site based role - Local South Brisbane projects
• Long term opportunity where you are highly valued

Exciting opportunity with a well-established & QLD owned property developer who deliver retail & commercial projects across Brisbane. This progressive and award-winning business own their land, design, build and manage the commercial builds.

With a strong portfolio of projects South of Brisbane, they are currently looking for a Construction / Site Administrator to support projects to ensure the smooth running of site, supporting the construction team. This is an exciting opportunity for someone who enjoys a varied fast-paced role, working for a progressive company.

Reporting to the Project Manager, responsibilities will include, but not limited to include:

• Provide high-level administrative support to project and team
• Ensure relevant contractor documentation is registered through Hammertech system
• Complete and manage subcontractor and plant onboarding, compliance and approvals
• Prepare and submit purchase orders
• Process progress claims and invoices
• Manage all site and HSE documents, data and systems in all formats
• Assisting with site inductions, training and auditing
• Assist with incident, safety inspections and pre-start meetings and any other safety communications
• Ensure safety standards are kept to an ultimate high and are followed by site staff and subcontractors
• Order and maintain PPE, stationery and materials
• Liaise with contractors and manage invitation to tender/ proposal documentation
• Document Control
• Work collaboratively with others at all levels across our diverse workforce

The successful individual will have previous experience in a similar role, motivated and thrive in a fast-paced environment. Beneficial to have worked within the commercial & retail construction industry. This person will enjoy playing a key role on site, offering variety and career growth. Must have excellent written and verbal communication skills, ability to multitask with high attention to detail. Proficient in Microsoft Suite i.e Outlook, Microsoft Word & Excel. Desirable to have Hammertech experience. Must be available to start early on site.

A great opportunity for a Construction /Project Administrator located South of Brisbane, working for a well-established owner-developerwith a great working culture â everyone works together as a team and supports each other!